Assistant Manager - Liasioning (Preferably from Healthcare)

Role & Responsibility :

• Handling

  general administrative

  day to day routines & facilities for

  WEST

  locations.
• SPOC for internal & external communications of organization.
• Coordination with vendor to ensure services are up to satisfactory level for 24x7.
• Preparation of Monthly budget for the department & ensure same is adhered.
• To ensure

  statutory documents

  are up to date as per defined frequency (Vehicle, BMW/PCB certificates, Fire B Form, Insurance).
• L

  iasioning with Govt bodies

  as per the work requirement (

  MSEB, MIDC, CP, Police, Traffic Unit, MTNL, MPCB

  ).
• Monitoring of services given by the vendor (Cafeteria, Transport, Security, Housekeeping,)
• Verification of the Purchase request, invoices & approving payment of the vendors.
• To monitor operating cost, Property lease Management, Admin Compliance & Asset Management.
• To maintain minimum wastages in all area of company & give regular updates to management.
• To make team occupied with works & seek regular updates & same to be projected to management.
• Conducting training for team members on monthly basis (Executives, Security, HK, Pantry boys & Drivers).
• Infrastructure management To coordinate with land lords & agents for new sites, coordination with architecture team for set up of site.
• Safety security of the staff, materials & premises (Physical security, Material Management, Fire Safety)
• Surprise check on sites (material movement, trespassing & staffs movement) & submission of inspection reports to
• management.
• Providing support for Audits on Admin front (NABL, CAP)
• Providing support to inter department to meet up organizational goals.
• Periodic repair & maintenance of the office, guest house, farm house & Bungalows.
• Conducting Fire Mock drill & evacuation as per the calendar schedule.
• Outlined monthly budget for admin related expenses handling monthly MIS, Expenses & revenue reports.
• Arrangement of travels (Booking of tickets & cabs) & hotel arrangement for guests and management.
• Fulfillment of the requirement raised by the Growth team (Conference with Clients, incentive voucher)
• Coordinating for arrangements of events, Birthday parties, picnics & farewell (In house & outsourced).
• Vendor evaluation and renewal of AMC for services like Pest control, Firefighting system, Housekeeping, Transport,
• Telecommunication Security and HVAC.
• Vendor management includes Identification, submission of commercials, selection & registrations.
• Concentrating on cost cutting, cost optimization & initiative to curb the cost.
• Performance review & performance management of team member.