Assistant Company Secretary

Advt:07/2025 NICDC Haryana Multi Modal Logistic Hub Limited Job description for the post of Assistant Company Secretary Company Profile Government of India (GoI) is developing the Delhi Mumbai Industrial Corridor, as a global manufacturing and investment destination around 1,504 km long Western Dedicated Freight Corridor (DFC) as the backbone. Investment Regions and Industrial Areas have been identified for development in this corridor across six States namely Gujarat, Haryana, Madhya Pradesh, Maharashtra, Rajasthan and Uttar Pradesh. GoI, through National Industrial Corridor Development Implementation Trust (NICDIT) and State Govt. in 50-50 % joint venture partnership in the State of Haryana through Special Purpose Vehicles (SPV). The Joint Venture Agreement has been signed on 16th June 2016 and the SPV has also been incorporated for implementation of the project under the NICDC Haryana Multi Modal Logistic Hub Project Limited. JOB DESCRIPTION A. Secretarial functions: Responsible for the effective and efficient administration of the organization and certifying the organizations compliance with the provisions of the Companies Act and other statutes and byelaws of the organization. Facilitate the Annual General/Extraordinary Meetings, Board meetings, Committee Meetings and maintain a correct record of proceedings. To handle Board, Committee & General Meetings and implement the decisions taken by the Board/Committee/Members. ¢ To issue notice, agenda of Board meetings to every Director of the company and of the general meetings to the shareholders, minutes of meeting and other documents for all the meetings organized. ¢ Preparation of Directors Report and its attachments, Corporate Governance Report, Annual Report of the organization etc. ¢ Provide the Directors of the organization require guidance in discharging duties, responsibilities and powers. ¢ Liaise and follow up with regulatory authorities / external agencies on behalf of the organization. To carry out all matters concerned with the allotment of shares ¢ Filling of various documents/returns as required under the provisions of the Companies Law and other legislation. ¢ Proper maintenance of books and registers of the company as required under the provisions of the Companies Law. ELIGIBILITY ¢ Nationality/Citizenship: Candidate must be a Citizen of India.

Advt:07/2025 ¢ Age: Not more than 35 years of age as on the last date of submission of application. ¢ Educational Qualification: Essential: Fellow or Associate Membership of the Institute of Company Secretaries of India (ICSI). Additional Qualification: Candidates having LLB degree shall be given preference. ¢ Experience: Minimum 05 years of post-qualification experience with similar Secretarial responsibilities. KNOWLEDGE AND SKILLS ¢ Must possess strong domain knowledge and understanding of Corporate Laws, Corporate Governance, contract laws, registration, stamping, FEMA etc. ¢ Drafting of various agreements and contracts of the Company. ¢ Skills in organizing resources and establishing priorities. ¢ Analytical reasoning and decision-making ability. GENERAL CONDITIONS ¢ Mere fulfilling the terms and conditions, requirement/qualifications will not vest any right on the candidates to be called for Interview. ¢ All qualifications should be recognized by UGC/AICTE/AIU(GoI) ¢ Candidates need to submit the employment proof for their present employment including the Joining/Appointment Letter, Pay Slips for the last three months, Experience Certificates for the previous employments. ¢ Experience shall be counted from the date of obtaining Membership of the Institute of Company Secretaries of India (ICSI). Applications of Candidates not fulfilling this eligibility criterion shall not be considered. ¢ Application received after due date shall be summarily rejected. ¢ The Company has the right to reject any application/candidature without assigning any reason and the decision of the Company shall be final. ¢ Canvassing in any form will be a disqualification. ¢ In case it is detected at any stage of recruitment that a candidate does not fulfil the eligibility norms and/or that he/she has furnished any incorrect/false information/certificate/documents or has suppressed any material facts, his/her candidature will stand cancelled. If any of these shortcomings are detected even after appointment, his/her services are liable to be terminated.

Advt:07/2025 ¢ Self- Attested photocopies of all certificates/testimonials are to be provided along with Resume including: a. Educational/Professional Certificates (right from Class Xth to the latest) b. Certificate of Membership and Marksheets c. Experience Certificates (all previous employers) d. Copy of last drawn Salary, etc. ¢ No certificate in original is required to be attached with the application. ¢ CTC per annum: (IDA Pay Band of Rs. 50,000- 1,60,000) as per Company HR Policy on regular Basis ¢ Post - 01 (Assistant Company Secretary) DESIGNATION, REPORTING & JOB LOCATION The designation shall be Assistant Company Secretary and reporting will be to the Chief Operating Officer of the Company. The Job location will be in Chandigarh/Panchkula but may require travel to various places for official work. HOW TO APPLY: Resumes and other supporting documents may be sent to email: haryana.gov.spv@gmail.com by 05:00 pm of 06th August 2025. DISCLAMER NICDC Haryana Multi Modal Logistic Hub Limited is not a Government Company.

Advt:07/2025