5 Appointment Coordination Jobs

Greet customers with warmth politeness. Guide them to the area they are required to go. Attend to all guests promptly and courteously; coordinate services as per their requirements. Be aware of customers names, their appointment time and greet repeat customers with recognition and warmth. Help customers fill the registration forms and any related documents. Complete the Registration Process and generate UHID Cards for patients. Handle VIP customers with special attention; ensure all departments are alert and services are smooth. Ensure that customers are comfortable; keep track of them and in case of any changes to their schedule, update them at the earliest. While talking to customers, pay full attention, understand their specific queries and respond appropriately. If you are unable to resolve the query, seek assistance from a senior. Communicate updates of the patients to their relatives time to time. Coordinate patient movement into Consultant chambers; be alert and track waiting patients. Be aware of open slots for walk-in patients; schedule them as per availability. Make bookings (reservations) for the beds if required; book appropriate bed type. Admissions: Receive admission request form from patient. Conduct the admission process smoothly, ensure all documents are duly filled and signed by patient/attendant; all fields are filled in the admission portal; appropriate Bed is blocked Collect deposit. Escort patient to the floor and assigned room. Nursing station and concerned consultant is informed about the admission Administrative: Understand Hospital Information System for carrying out billing jobs. Prepare bills by entering all lab orders, medications, and services given to patients. Ensure day to day report of all the floors |areas reach the concerned authority without fail. Maintain Daily New Registration Tracker , OPD count, Daily Collection Submission. Ensure general cleanliness of the floor. Ensure magazine stands, Value cards stand , pamphlets are fully stocked and displayed correctly. Ensure music is playing and OP area looks fresh and inviting. Communicate clearly between the clinical administration teams to ensure smooth operations. Fulfilling the Service Vision Inter-department Coordination: Responsible for the implementation of the Service Vision ensures personalized care while delivering service. Engages well with Clinicians and colleagues, builds respect and rapport. Coordinates with support departments to ensure customers are comfortable and services are as per standard.

Greet customers with warmth politeness. Guide them to the area they are required to go. Attend to all guests promptly and courteously; coordinate services as per their requirements. Be aware of customers names, their appointment time and greet repeat customers with recognition and warmth. Help customers fill the registration forms and any related documents. Complete the Registration Process and generate UHID Cards for patients. Handle VIP customers with special attention; ensure all departments are alert and services are smooth. Ensure that customers are comfortable; keep track of them and in case of any changes to their schedule, update them at the earliest. While talking to customers, pay full attention, understand their specific queries and respond appropriately. If you are unable to resolve the query, seek assistance from a senior. Communicate updates of the patients to their relatives time to time. Coordinate patient movement into Consultant chambers; be alert and track waiting patients. Be aware of open slots for walk-in patients; schedule them as per availability. Make bookings (reservations) for the beds if required; book appropriate bed type. Admissions: Receive admission request form from patient. Conduct the admission process smoothly, ensure all documents are duly filled and signed by patient/attendant; all fields are filled in the admission portal; appropriate Bed is blocked Collect deposit. Escort patient to the floor and assigned room. Nursing station and concerned consultant is informed about the admission Administrative: Understand Hospital Information System for carrying out billing jobs. Prepare bills by entering all lab orders, medications, and services given to patients. Ensure day to day report of all the floors |areas reach the concerned authority without fail. Maintain Daily New Registration Tracker , OPD count, Daily Collection Submission. Ensure general cleanliness of the floor. Ensure magazine stands, Value cards stand , pamphlets are fully stocked and displayed correctly. Ensure music is playing and OP area looks fresh and inviting. Communicate clearly between the clinical administration teams to ensure smooth operations. Fulfilling the Service Vision Inter-department Coordination: Responsible for the implementation of the Service Vision ensures personalized care while delivering service. Engages well with Clinicians and colleagues, builds respect and rapport. Coordinates with support departments to ensure customers are comfortable and services are as per standard.

Greet customers with warmth politeness. Guide them to the area they are required to go. Attend to all guests promptly and courteously; coordinate services as per their requirements. Be aware of customers names, their appointment time and greet repeat customers with recognition and warmth. Help customers fill the registration forms and any related documents. Complete the Registration Process and generate UHID Cards for patients. Handle VIP customers with special attention; ensure all departments are alert and services are smooth. Ensure that customers are comfortable; keep track of them and in case of any changes to their schedule, update them at the earliest. While talking to customers, pay full attention, understand their specific queries and respond appropriately. If you are unable to resolve the query, seek assistance from a senior. Communicate updates of the patients to their relatives time to time. Coordinate patient movement into Consultant chambers; be alert and track waiting patients. Be aware of open slots for walk-in patients; schedule them as per availability. Make bookings (reservations) for the beds if required; book appropriate bed type. Admissions: Receive admission request form from patient. Conduct the admission process smoothly, ensure all documents are duly filled and signed by patient/attendant; all fields are filled in the admission portal; appropriate Bed is blocked Collect deposit. Escort patient to the floor and assigned room. Nursing station and concerned consultant is informed about the admission Administrative: Understand Hospital Information System for carrying out billing jobs. Prepare bills by entering all lab orders, medications, and services given to patients. Ensure day to day report of all the floors |areas reach the concerned authority without fail. Maintain Daily New Registration Tracker , OPD count, Daily Collection Submission. Ensure general cleanliness of the floor. Ensure magazine stands, Value cards stand , pamphlets are fully stocked and displayed correctly. Ensure music is playing and OP area looks fresh and inviting. Communicate clearly between the clinical administration teams to ensure smooth operations. Fulfilling the Service Vision Inter-department Coordination: Responsible for the implementation of the Service Vision ensures personalized care while delivering service. Engages well with Clinicians and colleagues, builds respect and rapport. Coordinates with support departments to ensure customers are comfortable and services are as per standard.

Job description Role & responsibilities Provide full-spectrum administrative support to the Directors. Manage complex calendars: schedule meetings, appointments, video-calls, and events. Coordinate domestic & international travel arrangements (flights, hotels, visas). Prepare agendas, minutes of meetings, presentations, and follow up on action items. Screen and prioritize incoming calls, emails, and correspondence; draft communications. Maintain and organize physical and digital filing systems. Liaise with internal teams and external stakeholders to gather information and deliverables. Conduct ad-hoc research and prepare concise reports. Support ad-hoc projects or tasks as assigned to ensure smooth office operations. Role & responsibilities Preferred candidate profile Age 20+, Male or Female. Exceptional organizational skills, with the ability to juggle multiple tasks under tight deadlines. Strong proficiency in MS Office (Word, Excel, PowerPoint). Outstanding verbal and written communication skills in English. High degree of professionalism, discretion, and ability to handle confidential information. Proactive, detail-oriented, and capable of working independently. Prior exposure to the AI/technology sector is a plus.

Job Title: Beauty Services Coordinator (Makeup Artist & Client Liaison) Location: Noida (On-site or Hybrid) Role Overview: We are seeking a Beauty Services Coordinator to manage and streamline communication and scheduling between professional makeup artists and clients. This role is ideal for someone with a background in beauty services, strong organizational skills, and the ability to manage multiple bookings while ensuring exceptional customer experience. Key Responsibilities: Appointment Coordination Schedule and confirm makeup appointments based on client needs and artist availability. Communicate updates or changes efficiently to both clients and makeup artists. Handle rescheduling and last-minute adjustments smoothly. Client Relationship Management Assist clients with booking queries, service-related concerns, and general guidance before and after appointments. Ensure client preferences and special requirements are clearly communicated to artists. Collect and manage service feedback to improve experience quality. Makeup Artist Network Support Maintain active relationships with a network of makeup artists. Regularly update artist availability, specialties, and service offerings. Ensure portfolios, pricing, and service details are up-to-date and accurate. Quality Monitoring & Reporting Track service satisfaction and flag any performance or experience concerns. Maintain weekly logs of confirmed bookings, client feedback, and artist performance metrics. Requirements: Minimum 3 years of experience in coordination, salon/spa operations, or customer-facing roles in the beauty industry. Strong verbal and written communication skills in English. Solid understanding of makeup service types (bridal, party, HD, airbrush, etc.) and artist-client matchmaking. Excellent time management, multitasking, and documentation abilities. Proficiency with digital tools or booking platforms is a plus.