10 Ap Helpdesk Jobs

Process Procure to PaySub processes in Scope 1 Vendor Master Data setup and Modification 2 Invoice processing 3 T&E processing 4 Payments 5 AP helpdesk Vendor and Employee Services 6 Month End Reporting and Reconciliations Evaluation Parameters A Sr Associate Analyst Total Work Experience in years 1 3 years Educational Qualification Accounting Degree Commerce Graduate Domain Experience 1 to 3 years of experience in AP domain preferable Roles and Responsibilities 1 Vendor set up and Modification2 Processing of Invoices both PO and Non PO 3 Travel and Employee Expenses Processing4 Vendor and Employees Issues Helpdesk5 Payment processing6 Reporting of metrics Language Capability English Domestic Spoken Proficiency Average communication skills Written Proficiency Average communication skills Helpdesk resources must have excellent spoken or written communication skills Qualifications Educational Qualification Accounting Degree Commerce GraduateDomain Experience 1 to 3 years of experience in AP domain preferable Job Location

Profile - AP Helpdesk Exp - 3 Years Location - Pune Interested candidates can contact 9368485265 & can drop resume at kmprachi@bdo.in Reconciliation/ Helpdesk Ability to resolve AP disputes within an agreed timeline with required level of accuracy. Responsible for Helpdesk emails & Meeting of KPI & SLA. Answering Vendor/Clients query through emails with the clear RCA and preventive action. Work closely with other departments, such as procurement, finance, and operations, to resolve issues and ensure smooth workflow Respond to vendor inquiries regarding payment status, discrepancies, and account balances. Needs to perform Vendor account reconciliation and to monitor the exceptions and to communicate exceptions to internal/external clients. Train and mentor junior team members in accounts payable processes. Research, identify and complete all open issues and maintenance of tasks in a timely manner Assist in key project work, assuming responsibility for ensuring that key deliverables and milestones are met. MIS and Month end closing handling. Ensure compliance with company policies, procedures, and accounting principles Identify and implement process improvements to enhance efficiency and accuracy. Assist with financial audits, providing necessary documentation and explanations. Payment Process: Prepare payment runs as per payment schedules, including checks, ACH, wire transfers, and other payment methods according to client requirements. Adherence of Internal and external approvals by following all the critical parameters. Perform Ad Hoc payment requests. Ensure that payments are made in accordance with company policies and payment terms. Returns to be handled and coordinated with the Treasury team. Prepare regular reports on payment activities, aging and Debit balance reports. Experience with international payments and currency conversions. Ability to resolve AP Payments disputes within an agreed timeline with required level of accuracy. Train and mentor junior team members in accounts payable processes. Research, identify and complete all open issues and maintenance of tasks in a timely manner Assist in key project work, assuming responsibility for ensuring that key deliverables and milestones are met. Ensure compliance with company policies, procedures, and accounting principles

Job Description: Invoice Processing Non PO Using scanned invoice, create invoice records for non-PO invoices by inputting invoice header information and ensure all necessary fields in Customers ERP system have been accurately input. Verify invoice has not been previously entered or paid (no duplicate entry) Verify all invoices are appropriately approved using the approval matrix spreadsheet (both approvers respective dollar limit and cost center / business unit authority) Route invoices through for coding and approval Validate and approve the invoice Track, monitor and follow up with Customer for timely completion of tasks / exceptions / approvals Maintain a business critical tracker (utility, rent tracker) to monitor that all business critical payments are made on a timely and accurate basis. Post invoices in ERP Invoice Processing PO Using scanned invoice, create invoice records for PO invoices by inputting invoice header information and ensure all necessary fields in Customers ERP system have been accurately input. Verify invoice has not been previously entered or paid (no duplicate entry) Verify a 2-way and 3-way match for all invoices Verify all invoices are appropriately approved and there are no deviations from the original PO or deviations are within the approved threshold Cancel/undo goods receipt in ERP in case of price & quantity variances Route it to Customer for necessary approvals to create / amend PO Review, validate and provide approval to create / amend PO Create / amend PO with necessary approvals Assist with the creation of PO's by entering data into ERP based on information provided by Customer Track, monitor and follow up with Customer for timely completion of tasks / exceptions / approvals Post Invoices in ERP Payment Processing Create payment registers for all payments to be processed as per the Customer payment calendar Check the payment terms if it is according to standard payment terms Check for any duplicate payments Send any exceptions to payment terms Send invoices on hold report with reasons Approval of payments Approval of exception payment release Print checks and perform positive pay process Sort checks for distribution and disbursements Initiate WIRE / ACH / EFT payments Validate and approve WIRE / ACH / EFT payments Perform entry of payment into TWS or Customer bank Receive daily email notification, if any on positive pay exceptions Validate and approve payments in TWS or Customer bank Research the reason and action to ensure closure of all payment processing exception cases

Role & responsibilities 1. Accounts Payable Management: Post AP invoices, review aged creditor reports, and manage supplier queries to maintain strong relationships with key vendors. Perform supplier statement reconciliations for critical suppliers to ensure accounts are current. Payment Run 2. Treasury and Bank Reconciliation: Handle treasury-related tasks for Payment entries in bank, other bank postings and performing regular bank reconciliations to ensure the accuracy of financial records. PMS Bank transfer receipts posting on Student portal 3. Audit Support: Provide support during internal and external audits by responding to audit queries, preparing necessary documentation, and ensuring compliance with audit standards. 4. Process Improvement / Modelling and Reporting Efficiencies: Continuously look for ways to improve processes and operational efficiencies, leveraging your accounting expertise to drive better performance across AP, Treasury, and reporting functions. Build and maintain financial models in Excel to support reporting needs, financial forecasting, and scenario analysis. Create clear, user-friendly templates and worksheets for ongoing financial analyses and reports. 5. Process Documentation and SOP Maintenance: Ensure all processes are documented thoroughly and maintain up-to-date Standard Operating Procedures (SOPs) for all operational activities. Regularly review and update process documentation to reflect changes, ensuring clarity and adherence across the team. Tasks Detail : Aged Creditors review, raise queries & open points and resolution. Treasury Bank payment entries ,other bank entries and reconciliation. Resolving & responding to queries from suppliers & UK finance team Satisfy the overall team objective of settling the Companys liabilities on a timely and accurate basis and as per agreed service levels and agreed KPI targets. To liaise with UK Finance team & site staff on day to day basis. To liaise with suppliers as and when required. To ensuring professional standards are maintained at all times whilst optimizing service delivery; To identify and highlight improved ways of working through continuous assessment of working practice. To maintain Purchase Ledger / supplier accounts for areas of responsibility; to include the completion of Supplier Statement Reconciliations as and when required and the regular and timely clearance of debit/unallocated cash balances. To assist with the processing of invoices and credit notes for supplier accounts in areas of responsibility. Key Skills: Accounts Payable Expertise: Comprehensive experience in managing Accounts payable process, independent handling client queries and efficiently managing Accounts payable process. Strong Accounting Expertise: Comprehensive knowledge of accounting principles, financial reporting, and variance analysis, ensuring accuracy and integrity in all deliverables. Advanced Excel Skills: Proficient in Excel, including advanced functions and data analysis tools, to streamline processes and enhance reporting accuracy. Effective Communication and Problem-Solving Skills: Strong verbal and written communication skills, with the ability to clearly convey financial data and collaborate effectively with clients, colleagues, and other stakeholders. Proven problem-solving ability to resolve financial discrepancies and operational challenges. Adaptability in Fast-Paced Environments: Experience working in dynamic and challenging environments, with strong prioritization and multitasking skills to effectively manage competing deadlines and responsibilities. Analytical Skills: Excellent analytical and problem-solving abilities with a detail-oriented mindset Experience in : Hospitality/Property Management/Hotel industry experience with knowledge of SAGE as added advantage.

Role & responsibilities Responsible for processing (PO & Non-PO) invoices and credit notes. Understanding for Utility invoices and credit notes processing will be an advantage. Monitor all invoice receipt portals to ensure timely receipt and processing of invoices. Respond promptly to emails and telephone inquiries from both internal and external customers. Perform Supplier statements reconciliations as required, ensuring accuracy and completeness. To liaise with UK Finance team & site staff on day-to-day basis. To liaise with suppliers as and when required. Strong working knowledge of MS Excel and other P2P Related tools e.g. Yardi. Independently maintaining the entire Purchase Ledger function efficiently. Attention to detail and high level of accuracy and Problem-solving skills. Agility and Adaptability to work in fast paced, dynamic environment, managing multiple priorities effectively. Satisfy the overall team objective of settling the Companys liabilities on a timely and accurate basis and as per agreed service levels and agreed KPI targets. Resolution of all invoicing queries via email/phone for supplier accounts. To chase for missing invoices with the suppliers. Work flexibly to meet the demands of the company. Preferred candidate profile Strong communication skills (both written and verbal). Familiarity with MS Outlook and MS Office. Must have 3 + years of experience into end to end Accounts payable cycle Work Mode - Work from office Shift - UK Shift (12:30 PM to 10 PM/1:30 PM to 11 PM IST)

Role & responsibilities Invoice Processing Responsible for Production & Meeting of KPI & SLA. Responsible for Processing the AP Invoices, Indexing, Handling Vendor Queries, Preparing GR-IR Reports and coordinate with the Buyers Team. Responsible to provide daily performance updating to both senior management & client. Manage the flow of day-to-day operations To monitor for exceptions and to communicate exceptions to internal stakeholders and externally to clients. Prepare Standard operating procedures and other required documents Ensure compliance with company policies, procedures, and accounting principles Identify and implement process improvements to enhance efficiency and accuracy. Assist with financial audits, providing necessary documentation and explanations. Work closely with other departments, such as procurement, finance, and operations, to resolve issues and ensure smooth workflow Train and mentor junior team members in accounts payable processes. Research, identify and complete all open issues and maintenance of tasks in a timely manner Assist in key project work, assuming responsibility for ensuring that key deliverables and milestones are met. MIS and Month end closing handling. Ability to resolve disputes within agreed timeline with required level of accuracy. Answering to Vendor/Clients query through email/phone. Respond to vendor inquiries regarding payment status, discrepancies, and account balances. Needs to perform Vendor account reconciliation and to monitor the exceptions and to communicate exceptions to internal/external clients. Prepare payment runs as per payment schedules, including checks, ACH, wire transfers, and other payment methods according to client requirements. Perform Ad Hoc payment requests. Ensure that payments are made in accordance with company policies and payment terms. Returns to be handled and coordinate with the Treasury team. Prepare regular reports on payment activities, aging and Debit balance reports. Experience with international payments and currency conversions.

Responsible for Production & Meeting of KPI & SLA. Responsible for Processing the AP Invoices, Indexing, Handling Vendor Queries, Preparing GR-IR Reports and coordinate with the Buyers Team. Responsible to provide daily performance updating to both senior management & client. Manage the flow of day-to-day operations To monitor for exceptions and to communicate exceptions to internal stakeholders and externally to clients. Prepare Standard operating procedures and other required documents Ensure compliance with company policies, procedures, and accounting principles Identify and implement process improvements to enhance efficiency and accuracy. Assist with financial audits, providing necessary documentation and explanations. Work closely with other departments, such as procurement, finance, and operations, to resolve issues and ensure smooth workflow Train and mentor junior team members in accounts payable processes. Research, identify and complete all open issues and maintenance of tasks in a timely manner Assist in key project work, assuming responsibility for ensuring that key deliverables and milestones are met. MIS and Month end closing handling. Ability to resolve disputes within agreed timeline with required level of accuracy. Answering to Vendor/Clients query through email/phone. Respond to vendor inquiries regarding payment status, discrepancies, and account balances. Needs to perform Vendor account reconciliation and to monitor the exceptions and to communicate exceptions to internal/external clients. Prepare payment runs as per payment schedules, including checks, ACH, wire transfers, and other payment methods according to client requirements. Perform Ad Hoc payment requests. Ensure that payments are made in accordance with company policies and payment terms. Returns to be handled and coordinate with the Treasury team. Prepare regular reports on payment activities, aging and Debit balance reports. Experience with international payments and currency conversions.

An Associate Manager Accounts Payable plays a pivotal role in overseeing and optimizing an organization's accounts payable (AP) functions. This position typically involves managing the AP team, ensuring timely and accurate processing of invoices, maintaining vendor relationships, and ensuring compliance with financial regulations. 1. Accounts Payable Operations Supervise the daily operations of the AP team, ensuring timely and accurate processing of invoices and payments. Review and approve payment batches, ensuring compliance with company policies and procedures. Resolve complex invoice discrepancies and issues, coordinating with vendors and internal stakeholders as necessary. Ensure all general ledger (GL) accounting entries are posted to avoid month-end discrepancies in liability, expense, and bank accounts . 2. Reconciliation & Reporting Reconcile vendor accounts and resolve discrepancies efficiently. Prepare and analyze accounts payable reports, monitoring key performance indicators. Ensure all statutory reports, including tax matters such as sales tax and withholding tax, are prepared and reviewed . 3. Vendor Management Maintain strong relationships with vendors, addressing any payment-related inquiries or disputes. Oversee the vendor onboarding process, ensuring all necessary documentation is obtained and verified . 4. Process Improvement & Compliance Identify and implement process improvements to enhance efficiency and accuracy in the AP function. Develop and maintain standard operating procedures for the AP function. Ensure compliance with company policies, accounting standards, and regulatory requirements . 5. Team Leadership & Development Lead, mentor, and supervise the AP team, providing training and development opportunities. Conduct performance evaluations and provide feedback to team members. Delegate tasks, monitor team performance, and provide coaching as needed . Qualifications & Skills Education : Bachelor's degree in Accounting, Finance, or a related field. Professional certifications (e.g., CPA, CMA, CA Inter) are a plus. Experience : Minimum of 710 years in accounts payable or a similar role, with at least 2–3 years in a supervisory capacity. Technical Skills : Proficiency in accounting software (e.g., SAP, Oracle), MS Excel, and other data analysis tools. Soft Skills : Strong analytical and problem-solving skills, excellent communication and interpersonal abilities, attention to detail, and the ability to work under pressure and meet tight deadlines. Thanks much, Karthick Kumar CMA CGM GBS India Human Resources Chennai.

Skill required:Procure to Pay Processing - Payment Processing Operations Designation:Management Level - Team Lead/Consultant Job Location:Mumbai Qualifications:Any Graduation Years of Experience:7 to 11 years What would you do? The incumbent should be an expert in Accounts payable lifecycle and will be responsible for Must be flexible in working hours UK/US (EST hours in US shift if required) Managing team of 30-35 FTEs.for end to end process. Effciently delivering the service for end-to-end PTP process which includes Invoice processing, Payments, AP helpdesk, AP Account reconciliation, Vendor statement Recon and T&E. The role is also expected to perform the smooth transition for PTP sub-processes. He / She must have independently managed the Accounts payable process for International client, worked in BPO organization in a prior assignment(S) at least 7-8 years out of 10-12 years The Procure to Pay Processing team helps clients and organizations by boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment. The team is responsible for accounting of goods and services, through requisitioning, purchasing and receiving. They also look after order sequence of procurement and financial process end to end. The Payment Processing Operations team is responsible for making payments using checks, wire, swift, direct debits, etc. as part of the invoice processing cycle. The team also executes manual payments and automated payment runs, run potential duplicate payments reports and take appropriate action, and execute payment-related controls. The role requires a good understanding of vendor payments, Travel and Expense (T&E) payments, and taxation. What are we looking for? Adaptable and flexible Ability to perform under pressure Problem-solving skills Detail orientation Ability to establish strong client relationship Minimum 10-12 years of AP experience in BPO out of which 7-8 years minimum with experience @ Lead roles in different capacities. Minimum Bachelor's degree in Finance Accounting or related field Advanced knowledge of AP concepts and applications Strong understanding of AP metrics and SLAs and the factors that influence them System&applications Experience of working in SAP/Oracle ERP would be an added advantage. Intermediate knowledge of MS office tools (Excel/Word/PPT) is must. Having advanced excel knowledge would be an added advantage. Ability to run/support automation/RPA/process improvement initiatives parallel to the core job Ability to interact with client finance leads, understands the business and process. Excellent in communication skills both oral and written as need to interact client leadership. Should be able ssto articulate the things. Good understanding of risks, issues and have thought process to anticipate the potential risks in a process and set mitigations plans/controls to eliminate or minimize the risks. Roles and Responsibilities The Role:The incumbent should be an expert in Accounts payable lifecycle&will be responsible for:Must be flexible in working hours UK/US (EST hours in US shift if required)Managing team of 30-35 FTEs for end to end process.Effciently delivering the service for end-to-end PTP process which includes Invoice processing, Payments, AP helpdesk, AP Account reconciliation, Vendor statement Recon&T&E.The role is also expected to perform the smooth transition for PTP sub-processes. He / She must have independently managed the Accounts payable process for International client, worked in BPO organization in a prior assignment(S) at least 7-8 years out of 10-12 years Functional Responsibilities:Complete underst&ing of accounts payable life cycle&must possess in-depth knowledge of processing all categories of Invoices (PO, Non-PO, OTP Invoices, Utility Invoices, Statutory Payments, Payments Vendor Master, AP helpdesk.Should be an expert in managing all sub-processes PTP.Should have experience of h&ling international client in BPM organization. Must possess great interpersonal skills, must have experience of speaking to client leads&have regular governance.Manage AP teams&processes in accordance with documented procedures&policies.Participate in the weekly, monthly governance call&manage the status call. Lead the resolution of complex or sensitive issues from client, senior management, or vendor queries on a timely basis.Track the progress of Knowledge Transfer, Transition progress&proactively work on deviation if any to fix it.Monitor process&operational KPIs to ensure effective delivery against targets&benchmarks.Manage&oversee control procedures&practices to ensure no significant SOX control deficiencies in the AP delivery sub-function.Drive controls&compliance in a process&ensure 100% noiseless operations. Identify&support AP improvement initiatives to drive operational efficiencies&improved controls.Manage required&appropriate reporting to facilitate informed decision making (e.g. aging, forecasted payables)Support regional leadership through business partnering by providing metrics, problem resolution,&reporting process performance.Maintain files&documentation thoroughly&accurately, in accordance with company policy. People Management Responsibilities:Supervise&manage an PTP team with multiple sub-processes, approximately 30-35 team members, ensuring communication&coordination across teams Closely work with Team leads&SMEs to drive the business transformation

Hi , We are hiring for leading ITES Company for Account Payable - P2P Profile . Role & responsibilities: Minimum one year experience in Accounts Payable / Procure to Pay is mandatory. Perform Vendor Reconciliation working on the outcome of reconciliation. Perform Invoice verification. Validation of invoices and creating PO basis the estimate or template or through Shopping cart (SRM system) Support TL on reporting and Analysing Co-ordinate with locations & Centre Functions for the reporting & accounting activities Ensure accurate cost centre & profit centre accounting Identify errors & deviations and take necessary corrective & preventive actions PO creation, handling & rectifying errors Invoice processing & Verification Vendor Reconciliations Resolution of Invoice queries. Executes according to SLA's. Has detailed understanding of processes and SOP's. Adheres to controls. Has ideas for improvements. Informs Supervisor about any process issues. To Apply WhatsApp 'Hi' @ 9151555419 and Follow the Steps Below: a) For Position in Pune Search : Accounts Payable Pune (Job Code # 177) b) For Position in Chennai Search : Accounts Payable Chennai (Job Code # 178)