Administration Executive/Manager

Job Description

Job Summary We are looking for a smart, energetic, and hands-on Admin Executive / Manager who is a multitasker and can efficiently manage administrative operations. The ideal candidate will have experience across industries, possess strong vendor management skills, and be capable of handling multiple responsibilities, including travel coordination, facility management, and AMC handling. Role & responsibilities 1. Office Administration & Facility Management Oversee daily office operations to ensure smooth functioning of facilities. Manage housekeeping staff and pantry operations to maintain hygiene and efficiency. Ensure a well-maintained, organized, and secure workplace environment. 2. Vendor & Asset Management Build and maintain a strong network with all types of vendors. Negotiate and manage contracts with service providers (security, housekeeping, IT, etc.). Maintain an inventory of office assets and ensure timely maintenance and repairs. Handle all Annual Maintenance Contracts (AMCs) for office equipment, IT infrastructure, and facility services. 3. Travel & Visa Management Arrange visa processing and ticket bookings for employees and management. Coordinate travel logistics, including accommodation and transportation. Ensure cost-effective travel planning and smooth execution of travel schedules. Be ready to travel anywhere within Mumbai and outside Mumbai as per company requirements. 4. Compliance & Documentation Ensure adherence to company policies and statutory compliance related to administration. Maintain proper documentation for office leases, contracts, and vendor agreements. 5. Security & Safety Management Ensure workplace safety and emergency preparedness procedures. Oversee security measures and access control for office premises. Preferred candidate profile Education: Any Graduate (Preferred: Degree in Hospitality or Hotel Management). Experience: 8-12 years of relevant experience in administration, facility management, office operations, or a similar role across various industries. Preferred Industry Experience: Hospitality, Facility Management, Corporate Administration, Manufacturing, or Service Industry. Competencies Strong multitasking and problem-solving abilities. Excellent communication and interpersonal skills. Vendor negotiation and contract management expertise. Proficiency in MS Office (Excel, Word, PowerPoint). Ability to work independently and manage multiple priorities. Hands-on approach with a proactive mindset.