17 Administration Executive Jobs

Job_Description":" Key Responsibilities: Office Operations Management: Coordinate daily office functions and schedules to ensure smooth and efficient operations. Travel and Logistics Coordination: Manage travel arrangements, including booking flights, accommodations, and transportation for employees and visitors. Inventory and Supplies Management: Monitor and replenish office supplies, ensuring stock levels are maintained and procurement processes are followed. Asset Tracking: Maintain a systematic record of all office assets (e.g., laptops, mobile devices) and ensure proper usage and maintenance. Utility and Bill Management: Oversee timely payment of all utility bills such as electricity, internet, and water to avoid service disruptions. Onboarding Support: Facilitate new hire onboarding by distributing welcome kits, ID cards, and ensuring a smooth induction process. Front Desk Management: Act as the first point of contact for visitors and callers; manage incoming correspondence and ensure professional reception services. Store Opening Coordination: Review and cross-check store opening checklists to ensure operational readiness before launch. Requirements Required Skills and Competencies: Strong verbal and written communication skills Excellent organizational and multitasking abilities Proficiency in Microsoft Office (Word, Excel, Outlook) Attention to detail with a proactive and problem-solving approach Ability to manage confidential information with integrity Qualifications: Bachelordegree or diploma in Business Administration or a related field Minimum 12 years of experience in an administrative or office management role preferred Benefits Provident Fund ESI Health Insurance ","

Job Purpose/Objective: Provide secretarial and administration support Bangalore /Dubai based Senior Leadership Team. Job Summary : The Executive Assistant (EA) to the Leadership will provide high-level administrative support, including managing their calendar, communications, and special projects. The EA will act as a key liaison between the Leadership and internal/external stakeholders, ensuring smooth coordination and execution of various initiatives. Key Responsibilities : Administrative Support : Provide effective and efficient secretarial and administration assistance to Leadership team and overseas visitors of the highest quality. Manage the daily schedule, including meetings, appointments, and travel arrangements of aligned leaders Prepare and edit correspondence, presentations, and reports on behalf of the leadership. Handle confidential information with discretion. Draft meeting agendas, take minutes, and distribute them to relevant stakeholders. Organize town halls whenever necessary. Travel Management : Coordinate all travel logistics, including flights, accommodations, itineraries, and transportation for the Leadership Ensure all necessary documentation (e.g., passports, visas, presentations) is prepared for international and domestic travel. Project Management : Coordinate and track the progress of special projects and strategic initiatives led by the Leadership Assist in planning and organizing internal and external events, board meetings, and conferences. Follow up on tasks and deadlines for various departments on behalf of the Leadership Communication : Serve as the point of contact between the Leadership and internal/external stakeholders. Facilitate communication within the leadership team and across departments. Manage incoming emails and correspondence, prioritizing and responding on behalf of the Leadership as needed. Liaison with other Cigna offices globally. Build good working relationships with executive assistant/administration officers globally. Stakeholder Management : Liaise with internal and external stakeholders to coordinate meetings, events, and projects. Prepare briefing documents, presentations, and reports for the Leadership team s interactions with external stakeholders. Executive Office Operations : Ensure the smooth functioning of the Executive Office by handling office supplies, maintaining records, and managing budgets related to the activities of Leadership Assist in the preparation of the Leadership s annual budget and manage financial reports related to their activities. Qualifications : Bachelor s degree in business administration, Management, or a related field. Minimum of 5-7 years of experience in an administrative/executive assistant role, preferably supporting senior leadership. Fluency in English (read, write and speak) Proficiency in Microsoft Office tools Skills & Competencies : Strong organizational and multitasking skills with attention to detail. Drives Results, Resourcefulness, Customer Focus, Communicates Effectively, Builds Networks and Organizational Savvy Highly organized, proactive and efficient Forward thinker who can proactively handle circumstances and situations - must be self-motivated and able to work independently with minimal oversight. Very strong communication skills via email and phone, internally and with external stakeholders Ability to handle high-pressure situations with diplomacy and professionalism. Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling software. Strong problem-solving skills and the ability to work independently. High level of confidentiality and integrity. Ability to adapt quickly to different time zones and schedules during travel. Key Behavioural Traits : Proactive and resourceful. Strong interpersonal skills and ability to build relationships. Flexibility and adaptability in a dynamic environment. Ability to work under tight deadlines and travel on short notice when needed.

METEOXPERTS SOLUTIONS PRIVATE LIMITED is looking for Technical Sales Executive to join our dynamic team and embark on a rewarding career journey. As a Technical Sales Executive, your role is to combine technical knowledge with sales skills to promote and sell technical products or services to customers. You will serve as a key link between the technical team and the customers, understanding their needs, and providing appropriate solutions. Your goal is to build strong relationships with customers, identify business opportunities, and achieve sales targets. Here are some key responsibilities and tasks associated with the role of a Technical Sales Executive : Product Knowledge : You will develop a deep understanding of the technical products or services offered by your company. This includes understanding their features, benefits, and how they address customer needs. You will stay up to date with the latest industry trends and technologies to effectively communicate the value proposition of the products to customers. Customer Engagement and Relationship Building : You will engage with prospective and existing customers to understand their requirements and demonstrate how your products or services can meet their needs. Building strong relationships with customers through effective communication and excellent customer service is crucial for success in this role. Solution Selling : You will work closely with customers to analyze their business problems and provide tailored solutions using your company's technical products or services. This involves conducting product demonstrations, preparing and presenting proposals, and addressing any technical queries or concerns raised by the customers. Sales Target Achievement : You will be responsible for meeting or exceeding sales targets set by the company. This requires effective sales planning, pipeline management, and proactive lead generation. You will work closely with the sales team, marketing team, and technical experts to drive sales opportunities and close deals. Market Research and Competitor Analysis : You will conduct market research to identify potential customers, market trends, and competitor activities. This information will help you position your products effectively and provide insights for sales strategies and pricing decisions. Technical Support and Training : You will provide technical support to customers throughout the sales process. This includes addressing technical questions, providing product training, and coordinating with the technical team to resolve any issues or concerns raised by customers. Sales Reporting and Forecasting : You will maintain accurate and up - to - date records of sales activities, customer interactions, and sales forecasts. This information will be used for reporting to management and for making informed business decisions. Collaboration with Internal Teams : You will collaborate with cross - functional teams within the organization, such as marketing, product development, and customer support, to ensure a seamless customer experience. You will provide feedback from customers to help improve products and services. As a Technical Sales Executive, your role requires a combination of technical knowledge, sales acumen, and strong interpersonal skills. By effectively communicating the value of technical products and services to customers and building trusted relationships, you contribute to the company's revenue growth and overall success.

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Position Admin Executive Location Mumbai Lower Parel Exp 7 -10 yrs Age 35 max Key Responsibilities: Hospitality Management: Visitor and Guest Relations: Ensure a warm and professional welcome for all visitors, clients, and guests to the organization. Coordinate visitor registration, issue badges, and provide assistance as needed. Meeting and Event Coordination: Plan and execute corporate events, meetings, and conferences, including catering arrangements, room setup, and audiovisual equipment. Coordinate with external vendors and internal stakeholders to ensure successful event execution. Office Reception: Supervise the reception area, including receptionists and front desk operations. Maintain a tidy and organized reception area and provide information and assistance to employees and visitors. Vendor and Supplier Management: Manage relationships with hospitality vendors, catering services, and event suppliers to ensure high-quality services and cost-efficiency. Administration Management: Office Facilities and Supplies: Oversee office facilities, including space management, maintenance, and security. Maintain inventory andprocurement of office supplies, equipment, and furniture. Budget Management: Manage and monitor budgets related to hospitality and administration, ensuring cost-effectiveness and adherence to financial guidelines. Health and Safety: Implement health and safety protocols and emergency procedures in coordination with relevant departments. Conduct regular safety assessments and ensure compliance with regulations. Team Leadership: Lead, mentor, and manage hospitality and administrative staff, providing guidance and performance evaluations. Foster a collaborative and efficient work environment. Policy Adherence: Ensure compliance with company policies, procedures, and guidelines related to hospitality, office administration, and security. Record Keeping and Reporting: Maintain accurate records of hospitality expenses, vendor contracts, and administrative activities. Prepare and provide reports to management as required. Qualifications and Requirements: Bachelors degree in business administration, Hospitality Management, or a related field (or equivalent experience). Proven experience(10+ years) in corporate hospitality and office administration, with demonstrated leadership capabilities. Strong interpersonal skills and a customer-centric approach to hospitality management. Excellent organizational skills and attention to detail to oversee multiple tasks effectively. Budget management experience and financial acumen. Proficiency in office software (e.g., Microsoft Office Suite) and hospitality management tools. Knowledge of health andsafety regulations and emergency response procedures. Effective communication and team management skills. Problem-solving abilities to address hospitality and administrative challenges. Office Location: Mumbai Lower Parel If interested send updated resume on rosalin.m@genxhire.in or 8976791986. Share the following details: Current CTC Expected CTC: Notice Period Age Reason for leaving last job

Job Application for - Front Desk cum Admin Executive Front Desk cum Admin Executive You are applying for Job Title Front Desk cum Admin Executive 3 Yrs Description Excellent opportunity as "Front Desk Executive" from a reputed & established Pre School located at Noida. [near to Botanical Metro Station] Position: Front Desk cum Admin Executive [F] Responsibilities: Managing all Front Desk duties. School tour with Parents Stationary management. Vendor management. Requirements: Graduation. Min. 3 years as Front Desk Executive / Admission Counselor/Admin Ex. from any School/College/University.

Job Summary To support our extraordinary teams who build great products and contribute to our growth, we re looking to add a Junior Executive -Administration located in Sriperumbudur What a typical day looks like : Front office management, Handling the calls/enquires. Managing day to day office/business requirements and factory administration. Vendor Management - billing validation, reconciliation and payment process Handling issues arising in canteen and transport issues through committees for better service. Managing training programs, coordinating with hotels of various categories. Detailed MIS reporting on monthly basis in line with the budget for effective monitoring and cost control, presenting the same to the Management periodically. The experience we re looking to add to our team Min 2+ years of similar experience. Excellent Communication Skill (Verbal / Written) Preferably who has handled factory admin What you ll receive for the great work you provide Medical insurance PTO #RA01 Job Category Administration Required Skills: Optional Skills: .

Administrative Executive Job Overview: We are seeking a proactive and organized Administrative Executive with strong communication skills to support our operations and serve as a key liaison with our US-based clients. While this role involves general office administration, the primary focus will be on managing communication, data coordination, and task execution in collaboration with our clients. Key Responsibilities: Client-Facing Duties (Primary Focus): Serve as the main point of contact between the operations team and US clients. Communicate professionally with US clients via email and virtual meetings. Attend and participate in client meetings to understand task requirements, manage data, and ensure alignment with deliverables. Coordinate with internal teams to relay client expectations, deadlines, and updates effectively. Administrative & Operational Support: Oversee and maintain daily office operations to ensure efficiency. Manage inventory of office supplies and place orders as needed. Organize and schedule meetings, appointments, and internal communications. Provide administrative support to managers and staff, ensuring smooth workflow. Prepare, edit, and distribute documents, reports, and professional correspondence. Maintain and update both electronic and physical filing systems. Ensure data accuracy and completeness across databases and spreadsheets. Coordinate domestic and international travel arrangements for employees. Assist in the planning and logistics of company events, team meetings, and team-building activities (including venue booking, catering, and transportation). Qualifications: 1 to 3 years of proven experience as an administrative assistant, virtual assistant, or office admin assistant. Knowledge of office management systems and procedures. Proficiency in MS Office (MS Excel and MS Word, in particular). Excellent time management skills and ability to multitask and prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Discretion and confidentiality.

Role & responsibilities = astha.hrd1@gmail.com A RENOWNED GARMENTS COMPANY CENTRAL kolkata , ( DALHOUSIE BRABOURNE ROAD ) SALARY =UP T0 25K PM (P N = 9674484478 ) ONLY FEMALE CAN APPLY (MUST KNOWLEDGE ON TALLY)

Company Overview: Onsitego is India s leading after-sales service provider and offers Extended Warranty, Damage Protection, AMC Plans, and On-Demand Repair Services. We cover all electronic devices and home appliances. Our plans are widely available across retail stores and online marketplaces. We are driven by the mission to consistently deliver WOW experiences to customers. Our customer obsession allows us to have the highest Net Promoter Score (NPS) globally in after-sales services. Our hassle-free & reliable services are widely available across electronic stores and online marketplaces. We invite the brightest minds to join us in this journey that helps improve the lives of millions of device users across the country. Website: www.onsitego.com Job Purpose: Onsitego is looking for self-driven administration executive to manage daily office administrative tasks & operations effectively. Responsibilities: Coordinate office activities and operations to secure efficiency and compliance to company policies. Keep stock of office supplies and place orders when necessary Creating and maintaining regular reports related to office expenses and budgets. Organizing a filing system for important and confidential company documents. Answer queries by employees and clients. Distribute and store correspondence - letters, emails and packages. Support in arranging travel and accommodations for employees by coordinating with the Administration team. Execute employee engagement activities - in house and external events. Taking care of overall office administration. Desired candidate profile: Proven experience as an administrative professional Excellent knowledge of office procedures Experience in office management software like MS Office Good organizational skills with a problem-solving attitude Excellent written and verbal communication skills. Benefits: We believe in work-life balance and hence we offer flexible working hours. What matters is the output of work. We have a well-defined leave policy for our people to take care of their personal commitments and exigencies. We care for our people and take care of them and their family by offering them Mediclaim policy Your professional growth and company growth go hand-in-hand We provide you a platform to learn and polish your skills

Billing Administration Mumbai On-site / Work from home Full time Introduction: Are you detail-oriented with a knack for organization and efficiencyWere seeking a Billing and Administration Executive to join our team and manage our billing processes and administrative tasks. If you have excellent analytical skills and a proactive approach to problem-solving, we want to hear from you! Apply now to become a valuable member of our team. Reporting To: Finance Head Responsibilities: Manage billing processes, including invoicing, payments, and collections Ensure accuracy and timeliness of billing and invoicing activities Handle customer inquiries and resolve billing issues in a timely manner Maintain accurate records of financial transactions and billing activities Provide reports and information as requested by the management Assist with general administrative tasks as needed Requirements: Proven experience in billing or accounting role Strong attention to detail and accuracy Excellent organizational and time management skills Proficiency in accounting software and MS Office suite Good understanding of GST compliances Effective communication and interpersonal abilities

Graduate Job Description We are searching for an enthusiastic self-starter to join our new graduate trainee program. As a graduate trainee, your responsibilities include shadowing various staff members, participating in learning experiences, attending meetings and workshops, and traveling to other working environments to gain practical experience. You should keep an accurate record of your time at the company and be able to pass a competency test at the end of the program. To be successful as a graduate trainee, you should be willing to learn about aspects of the company that lie outside of your department. An outstanding graduate trainee should foster good relationships with staff members and leave a lasting imprint. Graduate job Responsibilities: Gathering as much information on the company and participating in on-the-job training wherever possible. Participating in meetings, workshops, and team-building events. Taking notes on experiences and keeping a log of things learned. Compiling reports and making presentations to other staff members. Analyzing existing systems and offering new ideas for improvement. Bringing positive energy into the company, and forming lasting professional relationships with staff. Conducting research and assisting the Manager or Supervisor wherever possible. Completing fieldwork or visiting different work sites when required. Upholding the good name of the company at all times. Writing a test or submitting to some other form of evaluation at the end of the graduate program. Graduate Trainee Requirements: Degree in the relevant field. Previous work experience is not necessary, but may be advantageous. A valid driver's license. Excellent written and verbal communication skills. Excellent research abilities and a willingness to grow. A positive attitude and a growth mindset.

Are you an experienced Administrative Executive looking for a new opportunity in Kolkata? Fusion CX is seeking a skilled Administrative Executive/Senior Executive to join our team in Kolkata. If you have experience supporting executives, managing complex schedules, and overseeing office administration in a company in the ITES/BPO sector, this is your chance to step into a dynamic role. Located in Saltlake, Kolkata, we are looking for proactive professionals who are detail-oriented and capable of handling a wide range of administrative tasks with confidentiality and discretion. This is an urgent requirement for an Administrative Executive role in Kolkata. If you have a minimum of three years of experience in administrative support and are located near Kolkata-Saltlake, this could be your next exciting career move! Apply now! Job Description Administrative Executive/Sr Executive Key Responsibilities of an Administrative Executive/Sr Executive in Kolkata: Executive Support Manage the executive s calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, presentations, and reports for meetings and events. Handle correspondence, including drafting emails, responding to inquiries, and managing communication on behalf of the executive. Meeting Coordination Plan and coordinate internal and external meetings, including logistics, agendas, and follow-ups. Record and distribute meeting minutes and action items as needed. Travel Management Arrange domestic and international travel, including flights, accommodation, visas, and transportation. Prepare travel itineraries and ensure all arrangements align with the executive s schedule. Office Management Maintain an organized filing system for electronic and physical documents. Required to order and manage office supplies and equipment as needed. Stakeholder Liaison Serve as the primary point of contact for internal and external stakeholders on matters related to the executive. Build and maintain strong professional relationships with key contacts. Confidentiality and Discretion Handle sensitive and confidential information with utmost discretion. Ensure compliance with company policies and standards in all administrative tasks. Project and Event Support Assist in organizing corporate events, conferences, and special projects. Support the executive in managing strategic initiatives and tracking progress. Job Requirements Administrative Executive/Sr Executive Essential educational qualifications, experience, and qualities required for the role of Administrative Executive in Kolkata: Education : A bachelor s degree in any discipline. Experience : 3 to 7 years in an administrative support role. Skills: Excellent organizational abilities with an ability to multitask and prioritize effectively. Capability to maintain confidentiality and handle sensitive information. Exceptional attention to detail and problem-solving skills. Experience in travel arrangements, office management, and scheduling systems. Why Join Fusion CX? At Fusion CX, we offer more than just a job we provide an opportunity to grow and thrive in a global, dynamic, and fast-paced environment. As an integral member of our team, you will play a vital role in supporting top executives, managing critical tasks, and driving efficiency in administrative processes. We value proactive, detail-oriented individuals who are ready to take on challenges and contribute to the success of a leading MNC in the ITES sector. If you are looking for administrative jobs in Kolkata that offer growth, stability, and exposure to exciting corporate events and projects, then Fusion CX is the place for you. Here you will be at the heart of the organization s administrative functions, ensuring smooth operations and providing exceptional executive support. This is an urgent requirement. Apply today for this admin job vacancy in Kolkata and become part of a team where your contributions are valued and recognized!

Scope of work: Data Collection from all our offices globally (Periodic basis). Consolidate ESG data into standard formats and verify with supporting document, rectify reports based on findings (if any). Sharing consolidated ESG data with GHG accounting consultant for calculating emission. Coordinating with domestic offices SPOC to ensure they update Scope 1 and 2 categories related data and supporting documents on the portal provided by S & P Global ESG team. Updating International offices Scope 1 and 2 data and supporting documents on portal. Prepare business wise Air travel emission MIS and presentation on bi-monthly basis. Coordinate with external auditor and vendors for scheduling periodic training for vendor compliance team on the process of uploading relevant documents on consultants online portal and addressing vendor queries. Review quarterly vendor compliance audit reports and coordinate with locations SPOC for scheduling meet with vendors to resolve the issues. Share vendor compliance report with HO Admin team for the closure of audit observations.

Work with product managers to brainstorm and shape ideas Work with a multidisciplinary team including another designer, user researchers, developers, and product managers to deliver the best possible experience for our customers Build an updated visual language for our product including web, email, and Mobile Share and revise your designs based on Business Angels and peer feedback Ensure the Product Design Team is staying up-to-date on best practices and evolving with the latest design trends. Work with a multidisciplinary team including other designers, developers, and product managers to deliver the best possible experience for our customers Skills Required : 4+ YOE as UI/UX designer Figma : Proficiency with variables, components (parent, child, nested), instances, variants, prototyping (simple & interactive), auto-layouts, grids, and design systems. UI Design : Strong understanding of UI principles, usability, and aesthetics. UX Flows : Ability to create positive/negative flows, accessibility checks, and logical user flows. Design Systems : Experience in building or maintaining a design system/library. Logical Reasoning : Analytical skills to design intuitive user experiences. Preferred Skills : Knowledge of accessibility standards (e.g., WCAG). Experience with SaaS, e-commerce, or enterprise platforms. Familiarity with responsive and adaptive design principles. Basic Graphic Design: Supporting branding, marketing, and interface needs, experience working with tools like Canva.

We are looking for a proactive and organized Factory Administration Executive to oversee the factory office, lab maintenance, compound upkeep, security management, and staff recruitment. The role includes handling maintenance through internal or external agencies, maintaining office equipment, and ensuring legal compliance. Key Responsibilities: Oversee factory office, lab, and compound maintenance. Manage security recruitment and supervision. Coordinate with maintenance teams or external agencies for timely repairs. Maintain inventory of office furniture and equipment; ensure repairs as needed. Monitor security cameras daily and manage AMC contracts. Recruit and manage support staff (peon, sweeper); track attendance and validate bills. Handle license renewals, legal applications, and liaison with local authorities (PRO handling). Qualifications: Experience in facility management and administration. Strong organizational and coordination skills. Knowledge of maintenance and security protocols. Key Skills : Factory Administration Lab Maintenance Facility Management Security Management Office Maintenance

Manage the daily schedule, calendar, and appointments of the Directors, ensuring optimal time utilization. Greet and welcome guests, ensuring a comfortable and professional experience. Plan and arrange travel, including flights, accommodation, and local transport. Manage and prioritize communications such as emails, calls, and correspondence. Track and manage both personal and professional tasks with a focus on prioritization. Prepare reports, presentations, and confidential documents. Support the Directors in ongoing projects through research and coordination. Maintain and process expenses, reimbursements, and monthly reports. Organize meetings, prepare agendas, take minutes, and ensure follow-up actions. Act as a liaison for internal and external stakeholders. Maintain a tracker of professional and personal memberships, ensuring timely renewals. Coordinate medical appointments, maintain health records, and manage insurance documents. Assist with planning and monitoring dietary requirements, liaising with chefs or nutritionists. Oversee the upkeep and technical maintenance of personal and office devices. Coordinate with drivers for scheduling, route planning, and vehicle servicing. Manage meal arrangements from restaurants or chefs, ensuring quality and hygiene. Skills and Knowledge Excellent organizational and time-management skills Strong verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to multitask and handle confidential information with discretion Problem-solving mind-set and attention to detail Proactive, resourceful, and able to work independently Flexibility and adaptability to changing schedules Experience Background Personal Assistant Executive Assistant Administrative role