Admin Executive

Location - Bidadi, Ramanagaram (5 day Working)

Preferred candidate profile

candidate from Manufacturing Industry who has experience in managing Transportation for both White Collar and Blue Collar workers. in other words have experience in Arranging Transportation for factory workers as well.

Language - Hindi, English, Kannada

Role & responsibilities

Office & Shopfloor Management

Oversee general office & Shop floor operations, ensuring a smooth and efficient work environment.

Administrative Support

Maintain confidential files, records, and documents for the organization.

Expats Visa and FRRO.

Vendor and Contract Management

Manage relationships with vendors, service providers, and suppliers, ensuring the timely delivery of goods and services regarding facilities & Administration.

Facilities Management

Ensure the proper functioning of office infrastructure, timely payment of electricity and telecommunications.

Budgeting and Expense Management

Preparing and managing the administrative budget, tracking expenses, and ensuring cost control.

Review & process admin invoices and handover invoices to respective depts for their processing.

Communication

Serve as a liaison to Japanese Expats for apartment, FRRO & police verification visits.

Monthly communication meetings with HODs and Monthly Assembly Meeting.

SOP & Checklists

Prepare Checklist for Housekeeping, Security, Pantry & Canteen.

Reports & Audit

Participating in IATF, EMS & OHSMS Audits and other related activities.

Facing all standard audits & ensure no NCs.

Quarterly Audit self-assessment.

Compliance and Safety

Ensure compliance with legal, health, and safety standards for office operations.

Event Management

Coordinate for corporate events, meetings, and training sessions, including venue arrangements, catering, and logistical support.

Transport Management.

Guest Hotel / Expats House Management

Renewal of rental agreements (Plant, Warehouses, Expat Apartments) as per due date.

Transport Management

Coordinate Transportations (Domestic), Manage Driver Schedule, Employee Transportation, Carry out driver safety tests & checking vehicles with vehicle checklist.

Preferred candidate profile