Admin cum Front Office Executive

Job Overview:

Responsibility of an office executive / executive assistant is to make sure that the office runs smoothly. Depending on the responsibilities of office executives, they are also responsible for contributing to the organization’s strategic planning and decision-making process. They may also act as trusted advisors and confidants to senior leadership, providing critical support and guidance on various administrative and operational issues.

Job Description:

• Greeting clients and setting a positive office atmosphere
• Reporting to management and assisting with administrative tasks
• Answering the phone, taking messages and redirecting calls to respective offices.
• Responsible for taking calls of B2B/B2C clients when required.
• Organizing and maintaining files and records and updating them when necessary
• Performing admin duties including inventory management, billing & documentation
• Creating and maintaining updated documents and spreadsheets
• Overseeing the sorting and distribution of incoming mails
• Preparing outgoing mail items such as envelopes or packages
• Operating office equipment such as photocopier and printers
• Bookkeeping, Record Keeping and issuing invoices
• Keeping track of office supplies and placing orders for replacements

Key Skills:

• Excellent Interpersonal and Written & Verbal Skills.
• Communication Proficiency in English, Hindi & Odia.
• Email and Telephonic Communication Handling.
• Adaptability to New Changes & Trends.
• Commitment to professionalism, teamwork and integrity.
• High level of discretion & ability to handle confidential information.

Technical Skills:

• Operational Knowledge in any Accounting Software
• Basic Computer Operations & Handling
• Operation in MS Word, Excel & PowerPoint
• Proficiency Email Writing & Handling

Industry: IT-Software / Software Services / IT-Related Products

Functional Area: Office Management

Work Experience: 0-2 Years as Office Executive / Front Office Executive

Experience Type: Non-Technical

Minimum Qualification: B. Com / BBA / BCA / B.Sc.

Salary: 1.5 - 2.0 LPA

Age Restriction: 20Yrs to 25Yrs

Reporting Authority / Level: Managing Director

Gender Preference: Female

Job Location: Bhubaneswar, Odisha

Job Types: Full-time, Permanent, Fresher

Pay: ₹150,000.00 - ₹200,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Performance bonus

Education:

• Bachelor's (Preferred)

Experience:

• Office management: 1 year (Required)

Language:

• English (Preferred)
• Hindi (Required)

Work Location: In person