Accounting Clerk

Key Responsibilities

• Purchasing & Quotations:

• Ensure a minimum of

  three quotations

  are obtained for all purchased items.
• Maintain a thorough understanding of the

  SCALA system (Materials Management System)

  .
• Monitor and ensure that Purchasing obtains

  up-to-date and accurate quotations

  .
• Ensure

  accurate par levels are established

  and ordering is done in accordance with set pars, with no unapproved alterations to purchase orders.
• Participate in formal negotiations for

  annual or large contracts

  involving inventory items.

• Receiving & Quality Control:

• Ensure all goods delivered by suppliers are channeled to the

  Receiving Department

  .
• Ensure all scales are

  working properly

  .
• Ensure that all goods are

  not left unattended

  .
• Verify that all

  invoices are stamped and signed

  by the Materials clerk, with direct purchased items also signed by the outlet manager.
• Conduct

  spot checks

  to ensure goods are received as per specifications.
• Ensure all goods and items are received according to the delivery schedule, properly

  checked for quality

  , and documented per policies and procedures.
• Ensure all

  liquor bottles are stickered and stamped

  with appropriate control labels.

• Inventory & Cost Control:

• Audit monthly stock takes and prepare

  stock reconciliation

  for all stockrooms.
• Prepare daily

  food and beverage actual/potential cost reports

  .
• Ensure all monthly inventories purchased are

  in balance with accounts payable

  .
• Prepare

  month-end cost audit reports

  , including reconciliation of all storerooms.
• Ensure all policies and procedures are being followed.
• Count cash on hand, inspect notes receivable and payable, and other negotiable instruments.