Senior Analyst - Abstractions

What this job involves:

As a Senior Analyst - Abstractions, you will be responsible for:

• Independent Abstraction Services:

  Working autonomously to abstract critical and key information from leases and other contract documentation into various lease database systems.

• Documentation & Coordination:

  Liaising with internal parties to obtain appropriate lease documentation and collaborating closely with other Lease Administration teams to ensure timely and accurate workload completion, escalating issues as needed.

• Quality Assurance:

  Performing cross-checks and verification of abstracts and system data, reviewing system reports for accuracy and completeness, and ensuring thorough lease document matching and review.

• Data Management:

  Accurately recording lease document information into the Master Document Control Log/Document Trackers.

• Stakeholder Collaboration:

  Working closely with internal stakeholders to resolve document and abstraction-related queries.

• Financial Review & Reporting:

  Reviewing landlord invoices for adherence to lease requirements and preparing area, cost-schedule, and events variance reports for validation projects.

• Process Adherence:

  Ensuring processes and procedures are maintained to comply with all internal and external compliance policies.

• Mentorship & Training:

  Documenting business processes, training, and mentoring new team members, and auditing work performed by junior colleagues.

• Team Collaboration:

  Consistently displaying teamwork within a large team environment and upholding JLL values.

You need to have:

• Experience:

  University Graduate with at least 3 years of proven experience in Lease Abstraction, preferably with exposure to Real Estate Commercial Lease Abstractions.
• Experience using a property management/lease administration system is a plus.

• Technical Proficiency:

  Sound computer skills, including strong proficiency in Microsoft Office (MS Excel, Outlook).

• Project Management Skills:

  Strong ability to manage tasks and projects effectively.

• Communication Skills:

  Excellent verbal and written communication skills to articulate complex information clearly.

• Organizational & Interpersonal Skills:

  Strong organizational abilities with keen attention to detail and excellent interpersonal skills to foster effective collaboration.

• Data Management & Prioritization:

  Demonstrated ability to maintain and manage accurate data and to prioritize work effectively within tight operational deadlines.

• Adaptability & Problem-Solving:

  Readiness to embrace change, receptivity to new ideas, and the ability to provide solutions and strategies for client needs and concerns when required.

• Ethical Conduct:

  A high degree of workplace ethics and integrity.

• Analytical & Comprehension Skills:

  A strong interest in reading, coupled with excellent comprehension and paraphrasing skills.

• Self-Motivation & Teamwork:

  Innovative thinking, the ability to effectively manage oneself and emotions, self-motivated, and a strong team player who can deliver work under minimal supervision and tight deadlines.

• Accountability:

  Highly accountable with a strong work ethic.