Purchase Executive

Roles and Responsibilities 1. Procurement & Sourcing Manage procurement for: Plastic materials: pallets, injection-moulded crates, thermoformed trays, corrugated sheets, and boxes. Returnable packaging kits. Customized metal pallets, trolleys, and metal sheets. Ensure on-time sourcing of all packaging and metal-related components to meet deployment requirements. Coordinate import purchases, including liaison with clearing agents and courier services. 2. Vendor Development & Management Identify, develop, and qualify new vendors for cost, quality, and delivery performance. Build and maintain long-term, performance-driven relationships with suppliers. Conduct vendor visits for audits and product validation. Monitor vendor compliance with service levels, quality standards, and contractual obligations. Drive continuous cost-reduction initiatives through vendor optimization and market intelligence. 3. Purchase Operations & Documentation Raise and manage: Material Requisition Orders (MRO) Purchase Orders (PO) Debit/Credit Notes Goods Receipt Notes (GRN) and Goods Inward Notes (GIN) Verify purchase bills for accuracy in rates, quantities, discounts, freight charges, tax compliance, and alignment with GIN and PO. Handle purchase returns and adjustments as needed. Ensure timely closure of monthly purchase cycles and submission of all reports to Finance, Accounts, and Management. 4. Payment & Financial Coordination Plan and track vendor payments to ensure timely processing. Coordinate closely with Finance to reconcile bills, taxation details (e.g., GST, excise), and settlement of credit/debit notes. 5. Strategic Procurement & Cost Control Conduct regular purchase and cost analysis to identify savings opportunities. Cut costs for both existing and new products. Optimize procurement processes to improve efficiency and reduce lead times. 6. Compliance & Policy Implementation Develop and enforce purchasing policies, procedures, and best practices. Ensure adherence to internal controls and audit readiness across all procurement functions. 7. Miscellaneous Perform any additional tasks as assigned by management. Desired Candidate Profile B.E. Mechanical Engineering with 35 years of experience in procurement and supply chain management, preferably in the packaging or automotive industry (Indirect sourcing). Strong experience in packaging material procurement, supplier strategy, cost estimation (bottom-up costing), negotiation, and vendor evaluation. Expertise in vendor management, identifying alternative suppliers, and re-evaluating existing vendors. Proficiency in MS Excel and PowerPoint is highly desirable. Attention to detail. Excellent communication and interpersonal skills.