PA to Medical Director

Job Description: As an Executive Support in our organization, you will be responsible for managing the Medical Director's calendar, meetings, appointments, and travel plans. You will act as the primary point of contact for both internal and external communications on behalf of the Medical Director. Your role will involve drafting, reviewing, and managing official correspondence, reports, and presentations. Additionally, you will coordinate documentation and approvals that require the Medical Director's attention while handling confidential and sensitive information with integrity and discretion. In the capacity of Clinical Coordination & Reporting, you will support the Medical Director in collating, organizing, and presenting clinical data, audits, and departmental reports. Your responsibilities will include assisting in preparing medical dashboards, mortality/morbidity reports, clinical quality indicators, and compliance summaries. You will also be required to liaise with Heads of Clinical Departments, Nursing, Quality, and Operations for both routine and special reviews, as well as maintain and update performance tracking tools related to clinical KPIs and hospital-wide quality metrics. Additionally, you will coordinate and document Clinical Committee meetings such as the Medical Advisory Board, Infection Control, and Quality Review Meetings. In the role of Administrative Liaison, you will act as a bridge between the Medical Director's office and various departments including HR, Quality, Operations, and Accreditation teams. Your duties will involve monitoring the timely implementation of directives issued by the Medical Director to different departments, following up on action items, deadlines, and the progress of strategic and operational tasks. Furthermore, you will support in coordinating hospital-wide initiatives led by the Medical Director, such as NABH compliance, clinical excellence programs, and patient safety drives. Desired Qualifications & Experience: - Graduate in any discipline; preference will be given to candidates with a background in Healthcare Management, Life Sciences, or Nursing. - Minimum 3-5 years of experience as an executive assistant, PA, or coordinator, preferably in a hospital or healthcare setting. - Familiarity with hospital workflows, medical terminology, and accreditation standards (NABH/NABL/JCI) is highly desirable. - Proficiency in MS Office (Excel, Word, PowerPoint) and hospital MIS/reporting tools. Key Competencies: - Excellent verbal and written communication skills - Strong organizational and multitasking abilities - High attention to detail and process orientation - Discretion in handling confidential information - Professional demeanor with interpersonal finesse - Analytical mindset with the ability to interpret basic clinical data This is a full-time position requiring in-person work at our location.,