MIS-Safety Executive

1. Data Management & Analysis

• Collect, compile, and validate safety, incident, and maintenance data from all departments (Safety, Q&S, Warehouse, Production, etc.).
• Maintain daily, weekly, and monthly dashboards for:

• Near Misses
• Unsafe acts/conditions
• CAPA status
• Maintenance breakdown trends

• Analyze trends and generate actionable reports for decision-making and management review.
• Preparing and updating the Master Rotation Plan of all Locations periodical inspection,certification,renewals ,Safety Audit,Electrical Safety Audit,Mock drill,Safety committee meeting etc.,

2. Coordination & Follow-Up

• Track pending action items from:

• Safety audits (internal/external)
• Near miss and incident investigations
• Internal safety walkthroughs and hazard reports

• Coordinate and follow up with department heads to ensure timely closure of safety actions.
• Act as a reminder system to ensure no safety commitment is missed.

3. Meeting Facilitation & Documentation

• Organize and document:

• Daily safety toolbox meeting talks
• Weekly WIG (Wildly Important Goals) meetings
• JC (Joint Committee) meetings
• Monthly safety review meetings with HODs

• Circulate MOMs, track action items, and ensure follow-up until closure.

4. Compliance & Document Control

• Maintain digital and physical safety documentation:

• MSDS/SDS
• Equipment inspection reports
• PPE issuance records
• Statutory compliance records (OHSAS/ISO/EMS/Responsible Care/PCB)

• Ensure chemical safety documents are updated, accessible, and compliant.

5. Safety Culture Implementation Support

• Support execution of site safety programs and initiatives (e.g., 5S, BBS, PPE audits).
• Track participation and impact of safety awareness campaigns and trainings.
• Identify departments with low participation or compliance and escalate for improvement.
• Maintain training calendars and records of employees trained in various safety modules.
• Collecting the Effectiveness of the Trainings.

6. Procurement & Inventory Monitoring

• Monitor safety item/material requests and update procurement status regularly.
• Coordinate with Purchase and Stores to ensure timely availability of safety and maintenance supplies.
• Update management on delays, critical stock levels, or deviations.

7. Maintenance Coordination (Optional – if included)

• Maintain a breakdown/PM record system for key machines/equipment.
• Coordinate with maintenance team for scheduling, execution, and completion tracking.
• Ensure maintenance records support compliance during audits.