Job Title : Dispatch Executive Department : Dispatch & Logistics Location : Vapi, Gujarat Reporting To : Production Manager / Operations Head Experience Required : 2–4 years in dispatch operations in the garment manufacturing industry Key Responsibilities : 1. Garment Picking, Packing & Labeling : Physically pick finished garments based on style, size, and order sheets. Ensure packing is done as per buyer-specific SOPs (hanger/flat pack, folding, polybagging). Apply correct barcodes, washcare labels, size stickers, carton labels , and carton sealing as per requirement. 2. Buyer Portal Operations : Log in to buyer portals (Reliance, Pantaloons, Max, etc.) to: Scan and upload DPR (Dispatch Packing Report) . Generate and download AWBs (Air Waybills) or shipping labels . Update dispatch data and scan barcodes for each carton. Upload any required documentation such as invoices or QC reports. Download and maintain buyer-specific reports. 3. Documentation & Compliance : Generate and verify invoices, packing lists, e-way bills, delivery challans , and LR copies . Maintain dispatch documentation and records for audit and reconciliation. 4. Coordination with Transporters & Buyers : Book pickups with designated logistics partners or buyer-authorized transporters. Ensure timely handover of packed goods with proper documentation. Share dispatch details and AWBs with the internal team and client if required. Resolve any transporter-related issues like delays, vehicle unavailability, etc. 5. Reporting & Logs : Maintain dispatch tracker (manual or digital) with style, quantity, carton count, buyer name, portal status, and transporter. Submit daily dispatch reports to management. Maintain records of portal uploads and scans for accountability. 6. Quality & Compliance Checks : Ensure all packed garments meet final visual quality checks. Comply with buyer instructions regarding carton dimensions, labeling format, packaging material , and barcode positions . Skills & Qualifications : Graduate or HSC pass with 2–4 years of experience in dispatch in the garment/textile industry Must be proficient with buyer dispatch portals Knowledge of AWB generation, barcode scanning, and DPR uploads Familiarity with GST documentation and e-way bill generation Comfortable with Excel / Google Sheets for tracking dispatches Good communication skills to coordinate with transporters and buyers Basic understanding of garment packing standards and quality protocols Preferred : Familiarity with RFID, barcode, or serialized packing systems Exposure to fast-track capsule dispatches and multiple portal environments Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹30,000.00 per month Work Location: In person
