Executive Assistant

We are seeking a highly organized, proactive, and confidential Executive Assistant (EA). This role requires exceptional attention to detail, excellent communication skills, and the ability to manage a broad range of administrative and strategic support functions. The ideal candidate will thrive in a fast-paced environment, manage competing priorities with poise, and be a trusted partner to the leadership team.

• Manage the calendar, scheduling meetings, appointments, and travel arrangements.
• Handle correspondence and phone calls, on behalf of the CHRO.
• Prepare and edit documents, presentations, reports, and communications.
• Organize and maintain confidential files and records.
• Plan and coordinate team meetings
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Liaise with internal and external stakeholders to ensure seamless communication.
• Arrange domestic and international travel itineraries, including booking flights, hotels, and ground transportation.
• Act as a liaison between the CHRO and senior management, employees, and external partners.
• Ensure timely communication of key updates, directives, and messages from the CHROs office.
• Assist in tracking HR initiatives, projects, and strategic plans, ensuring deadlines are met.
• Coordinate HR-related events, town halls, and leadership retreats as required.
• Manage logistics, invitations, and materials for high-profile events involving the CHRO.
• Compile and analyze data for HR reports
• Ensure accuracy and confidentiality of sensitive HR data.
• Handle urgent and ad hoc requests with flexibility and efficiency.
• Support cross-functional projects or special assignments as directed

Education & Experience:

• Masters degree preferred.
• 5+ years of experience supporting senior executives, ideally in HR or a corporate function.
• Experience in a fast-paced, confidential environment.