EDMS Document Controller

Job Description

DOCUMENT CONTROLLER WITH 3 TO 5 YAERS OF EXPERIENCE We are seeking a detail-oriented and proactive EDMS Document Controller with 3 to 5 years of experience to manage and maintain documentation in an Electronic Document Management System (EDMS). The ideal candidate will ensure accuracy, quality, and integrity of all project and company records, while supporting document control processes and procedures across departments. Key Responsibilities: Maintain and manage documentation using Electronic Document Management Systems (e.g., Asite, Aconex, Documentum, Procore, etc.) for preferably in Solar, EPC projects, Oil & Gas and construction documentation across design, procurement, construction, and commissioning phases. Control document numbering, formatting, storage, and retrieval in compliance with internal quality standards and industry best practices. Configure and Monitor document lifecycle workflows in EDMS (creation, review, approval, issuance, and archiving). Distribute documents internally and externally as required and maintain up-to-date distribution records. Conduct regular document audits and update the document control system accordingly. Support project teams in the preparation and formatting of documents for submission and records. Coordinate with contractors, consultants, and clients for the timely submission of project documentation. Train staff on EDMS usage and document control procedures as needed. Ensure version control and proper distribution of documents (drawings, specifications, contracts, reports, vendor data, etc.) to internal stakeholders, EPC contractors, vendors and consultants. Work closely with engineering, procurement, construction, and quality teams to manage documentation throughout the project lifecycle. Support audits and inspections by maintaining up-to-date and easily retrievable records. Generate document status reports, workflow Overdue reports package or project reports for project managers and senior leadership. Qualifications and Skills: Bachelors degree or equivalent qualification (preferred in Engineering, or IT). 3 to 5 years of proven experience in document control, preferably in Solar, EPC projects, Oil & Gas and construction. Proficient in using EDMS platforms such as Asite, Aconex, Documentum or similar. Strong understanding of document control procedures and standards (e.g., ISO 9001). High attention to deal with excellent organizational and time-management skills. Good interpersonal and communication skills to interact with cross-functional teams. Ability to handle confidential and sensitive information appropriately. Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Experience with utility-scale or distributed solar PV projects.