COST CONTROLLER

• Provides summary reports of the costs required by the Accounting and Control division to prepare daily and monthly reports.

• Provides Heads of Departments with the cost figures necessary for them to operate their individual profit centre profitably.

• Ensures accurate data input by operation level personnel.

• Audits back-of-house functions; namely, materials management and the commissary kitchen.

• Audits the day-to-day operation of all food and beverage outlets.

• Fully conversant with operation of the Materials Department, i.e. receiving, purchasing, issuing, storing and commissary kitchen.

• Fully familiar with internal control procedures.

• Ensures that all purchase requests, other than inventory items, are approved by the General Manager and Director of Finance.

• Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.

• Ensures that three quotations have been obtained for all items purchased.

• Ensures thorough understanding of the SCALA system (Materials Management System).

• Monitors and ensures that Purchasing obtains up-to-date and accurate quotations.

• Ensures that accurate par levels are established and ordering is done in accordance with the set par and no alterations are to be made to the purchase orders unless approved.

• Participates in formal negotiations for annual or large contracts involving inventory items.

• Ensures that all goods delivered by suppliers are channeled to the Receiving Department.

• Ensures all scales are working properly.

• Ensures that all goods are not left unattended.

• Ensures that all invoices are stamped and signed by the Materials clerk. All direct purchased items should also be signed by the outlet manager.

• Spot checks to ensure that goods are received as per specifications.

• Ensures all goods and items are received according to delivery schedule, properly checked on quality and are documented according to the related policies and procedures.

• Ensures all liquor bottles are stuck and stamped with the appropriate control labels.

• Audits monthly stock take and prepares stock reconciliation for all stockrooms.

• Prepares daily food and beverage actual/ potential cost report.

• Ensures that all monthly inventories purchased are in balance with the accounts payable.

• Prepares month-end cost audit report, which includes reconciliation of all storerooms.

• Ensures that all policies and procedures are being followed. Counts cash on hand, inspects notes receivable and payable, negotiable.

Certificate or qualification in Finance and/or Accounting / · 1-3 years' work experience as F & B Cost Controlling in a hotel or similar large organization or accounting firm desirable