Company Secretary

Role & responsibilities

• Compliance: Ensuring compliance with statutory and regulatory requirements, including company law, corporate governance guidelines, and industry-specific regulations.
• Board Support: Assisting the board of directors by organizing and preparing meeting agendas, minutes, and resolutions. Coordinating board meetings and ensuring proper documentation and follow-up on board decisions.
• Shareholder Relations: Managing communication and interaction with shareholders, including

Organizing general meetings, handling shareholder queries, and maintaining the share register.

• Legal and Regulatory Compliance: Staying updated on changes in laws and regulations that affect the company's operations. Advising the board and management on legal and regulatory matters and overseeing the filing of required documents with government authorities.
• Corporate Records: Maintaining and updating statutory registers, including registers of members, directors, and significant shareholders. Ensuring proper record-keeping and compliance with record keeping obligations.
• Company Secretarial Duties: Assisting with the incorporation of new companies, preparing and filing annual returns, and managing changes to the company's structure, such as director appointments or share transfers.
• Risk Management: Assisting in the identification and management of legal, financial, and

reputational risks faced by the company. Implementing internal control measures and corporate

governance best practices.

• Internal Audit: Supporting internal audit processes to ensure strong internal controls, regulatory adherence, and risk mitigation across key business functions.
• Corporate Communication: Coordinating the dissemination of information to internal and external stakeholders, such as regulatory announcements, annual reports, and other corporate communications.
• Ethics and Corporate Social Responsibility: Promoting ethical behavior and ensuring compliance with corporate social responsibility initiatives and reporting requirements.
• Liaison with External Parties: Acting as a point of contact for external advisors, such as lawyers, auditors, and regulatory authorities. Facilitating communication and collaboration between the company and these external parties.

Requirements

•2-3years of proven experience as a Company Secretary

•Mandatorily ICSI Membership Certificate.

•A strong understanding of company law, corporate governance practices, and relevant regulations like compliance requirements, filing obligations, and corporate legal frameworks. •Good communication skills, organizational skills, attention to detail, analytical and problem-solving skills, ethical conduct must have requirements.