Admin Executive

Job description

Roles & Responsibilities:

• Data Entry and Reporting:
• Operational Transactions:
• Ensure timely entry of data in the system related to operations and accounts, maintaining high standards of accuracy and completeness.
• Master Data: Creation of master data as when required by the Loading Team in the system
• Payment Transactions:
• Advance Payments to Vendors: Entry of Vendor Advance Payments request for processing ensuring timely and accurate transactions.
• Assist in preparing basic reports as directed by Management.
• Invoicing
• Generation:
• Prepare and generate invoices for services rendered to clients accurately and in a timely manner.
• Ensure that all billing information is complete, accurate, and complies with contractual agreements and company policies.
• Document Follow Ups: Proactively follow up on pending documents which are required for billing with concerned person to ensure timely bill generation and submission.
• Reporting:
• Update unbilled reasons in the system for management review and decision-making.
• Respond promptly to emails regarding unbilled status to provide transparent communication.
• Billing Documentation:
• Maintain organized billing documentation, including contracts, purchase orders, and rate agreements.
• Ensure all billing-related information is accurately updated in the software system.
• Update customer contracts in the software to reflect any changes or updates.
• Submission of Bills:
• Timely submission of invoices to clients via email or upload on the designated portal.
• Enter details of bill submission accurately in the system for tracking purposes.
• Billing Process Improvement:
• Identify opportunities to streamline the billing process and enhance efficiency. E.g: Contractual Billing
• Collaborate with cross-functional teams to implement process improvements and optimize billing workflows.
• Document Management:
• Update and maintain Proof of Deliveries (PODs) and courier records.
• Maintain and organize accurate and up-to-date records, including employee records, vendor contracts, office files and regulatory compliance documents
• Communicate with clients regarding billing inquiries, discrepancies, or additional information needed for invoicing.
• Provide timely and effective responses to client queries to ensure customer satisfaction.
• Customer Service: Deliver excellent customer service to address client inquiries, resolve billing issues, and foster positive client relationships.
• Inventory Management:
• Manage inventory of office supplies and ensure adequate stock of office supplies.
• Manage procurement of office supplies as and when required.
• External Interfaces:
• Clients and Visitors.
• External Vendors
• Building Facility Management
• Internal Interfaces:
• Other Branches
• Accounts Team
• Management.

Desired Qualifications

Graduate

Desired Experience

• Previous experience as an Administration Executive or in a similar administrative role, preferably in the transport or logistics industry.
• Experience- 2 yrs.

Preferred Male- Female candidate

Compensation - 15000 PM to 25000 PM

Location : Bengaluru PRC, # 56/6, Monith Residency, 1st Floor, Huskur gate, Towards Fruit Market lane, First Left opposite BESCOM Office, Electronic CIty Phase II, Bangalore 560100

Walk in Interview. / Immediate Hiring

Share your CV to [email protected]

Language - Hindi & English is Must

Interviewer : Mr. Sheetal - Key Accounts Manager

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Work Location: In person