HR Executive / HR Assistant with prior HR Experience

Role & responsibilities

Recruitment & Staffing

• Manage end-to-end recruitment for academic and non-academic staff.
  
• Coordinate with department heads to understand staffing needs.
  
• Prepare job descriptions, post job openings, and conduct initial screening.
  
• Facilitate interviews, reference checks, and onboarding.
  

Employee Records & Documentation

• Maintain accurate employee records (attendance, leave, performance, etc.).
  
• Ensure all staff have proper documentation: contracts, certificates, IDs, etc.
  
• Manage digital and physical filing systems in compliance with institutional policies.
  

Onboarding & Induction

• Conduct orientation programs for new hires.
  
• Introduce new employees to institutional policies, procedures, and culture.
  
• Ensure smooth integration into the team and department.
  

Attendance & Leave Management

• Monitor staff attendance and leave using HRMS or manual records.
  
• Process leave requests and ensure compliance with leave policies.
  
• Generate attendance/leave reports for payroll and audits.
  

Payroll Support

• Coordinate with finance/accounts for monthly payroll processing.
  
• Provide necessary inputs like attendance, leave, increments, and deductions.
  
• Handle salary-related queries from employees.
  

Performance Management

• Assist in implementing performance appraisal systems.
  
• Coordinate appraisal meetings, feedback collection, and documentation.
  
• Maintain records of promotions, increments, and disciplinary actions.
  

Policy Implementation & Compliance

• Communicate and enforce institutional HR policies and code of conduct.
  
• Ensure compliance with labor laws, regulations, and accreditation norms.
  
• Handle grievances and disciplinary issues professionally.
  

Training & Development

• Identify training needs and help plan staff development programs.
  
• Coordinate workshops, skill development, and professional training sessions.
  

Employee Engagement

• Organize staff welfare activities, recognition programs, and events.
  
• Build a positive work culture and improve staff retention.
  

Exit Process

• Conduct exit interviews and manage full-and-final settlements.
  
• Ensure proper handover and clearance procedures.

Preferred candidate profile

Immediate Joiner with Prior HR Experience is mandatory