Roles and Responsibilities Manage project management activities, including planning, execution, monitoring, and controlling projects within budgeted timeframes. Coordinate with cross-functional teams to ensure effective communication and collaboration. Develop and maintain accurate records using Excel for tracking progress, budgets, and other relevant metrics. Provide administrative support to the team by handling day-to-day tasks such as scheduling meetings, preparing reports, and responding to emails. Desired Candidate Profile Architectural knowledge preferred Strong coordination skills with ability to manage multiple priorities simultaneously. Excellent written communication skills for creating clear documentation and reports. Proficiency in MS Office applications (Excel) for data analysis and record-keeping purposes.

Job Description We are looking for a proactive and detail-oriented Administrative/Project Coordinator to join our sustainability-focused team. The ideal candidate will have experience supporting green building certification processes such as LEED and be proficient in tools relevant to sustainable design documentation. Key Responsibilities: Track and manage LEED credit documentation throughout the project lifecycle. Coordinate with internal teams and external consultants to collect documentation. Maintain organized digital logs and ensure timely submissions for green certifications. Assist with sustainability analysis using tools like Tally, OneClick LCA, Autocase. Support reporting, presentations, and visual documentation for client communication. Collaborate with project managers and sustainability leads to meet project deadlines. Required Skills: Working knowledge of the LEED Credit System (preferred). Proficiency in: >> Forma, Climate Studio, Fenestra Pro >> Tally or OneClick LCA, Autocase >> Revit, MS Office (Word, Excel, PowerPoint, Teams) >> Adobe Acrobat, Bluebeam Bonus: Familiarity with Adobe Creative Suite (Photoshop, InDesign, Illustrator) Strong organization, communication, and coordination skills. Ability to multitask and manage deadlines in a fast-paced environment. Desired Candidate Profile: Degree in Architecture, Engineering, Environmental Science, or related field. 26 years of experience in project coordination, preferably in a sustainability or AEC environment. Strong interest in sustainable design, climate action, and green building practices.

Job Summary The Sales Marketing Coordinator will work under the direction of the Sales Marketing manager and Senior Sales Marketing Coordinator to coordinate and prepare responses to RFPs and RFQs in pursuit of specific opportunities in USA. Interacting directly with practice teams across the firm, you will develop visual and written content and utilize your creative skills to prepare layouts, tapping your graphic design and production experience with Adobe InDesign. You’ll work on a talented team of proposal coordinators serving our client's ten practices and will focus largely on design and production of content. Main Responsibilities As a shared service team that supports the entire firm, the Sales Marketing Coordinators sit at the point where strategy meets execution. Understanding the big picture will allow you to contribute to the creation of consistent and compelling marketing materials that keep our client top of mind with our clients and prospective clients. Your primary job functions will be to: · Produce/create marketing materials : You’ll be part of the team creating materials to include RFP/RFQ responses, short list and other presentations, capabilities books, qualifications packages, case studies, resumes, boilerplate and other required business development tools. · Support the Pursuit Process : You will support the pursuit team from receipt of RFP through kickoff and submittal, managing drafts, deadlines and deliverables, ultimately resulting in a timely and distinctive proposal. · Support the Sales Marketing team : We work together as a collaborative team to fill in gaps, connect the dots and contribute to departmental initiatives. You’ll participate in and contribute to internal strategy and marketing meetings. Requirements · Experience with Adobe Creative Suite (InDesign experience required , familiarity with Photoshop preferred) and strong graphic design/production skills. · Bachelor’s Degree (preferably Marketing, Business, Journalism/Communications). · Strong work ethic and excellent organizational, coordination, and communication skills. · Ability to prioritize and manage time, especially when working independently. · Inherent curiosity and resourcefulness to creatively problem-solve. · Ability to navigate and adjust to different work styles in a fast-paced, collaborative environment. Show more Show less

Job Summary The Sales Marketing Coordinator will work under the direction of the Sales Marketing manager and Senior Sales Marketing Coordinator to coordinate and prepare responses to RFPs and RFQs in pursuit of specific opportunities. This position will work 32 hours per week, with flexible schedule to be determined upon hire. Interacting directly with practice teams across the firm, you will develop visual and written content and utilize your creative skills to prepare layouts, tapping your graphic design and production experience with Adobe InDesign. Youll work on a talented team of proposal coordinators serving NELSON’s ten practices and will focus largely on design and production of content. Main Responsibilities As a shared service team that supports the entire firm, NELSON’s Sales Marketing Coordinators sit at the point where strategy meets execution. Understanding the big picture will allow you to contribute to the creation of consistent and compelling marketing materials that keep NELSON top of mind with our clients and prospective clients. Your primary job functions will be to: Produce/create marketing materials: You’ll be part of the team creating materials to include RFP/RFQ responses, short list and other presentations, capabilities books, qualifications packages, case studies, resumes, boilerplate and other required business development tools. Support the Pursuit Process: You will support the pursuit team from receipt of RFP through kickoff and submittal, managing drafts, deadlines and deliverables, ultimately resulting in a timely and distinctive proposal. Support the Sales Marketing team: We work together as a collaborative team to fill in gaps, connect the dots and contribute to departmental initiatives. You’ll participate in and contribute to internal strategy and marketing meetings. Requirements Experience with Adobe Creative Suite (InDesign experience required , familiarity with Photoshop preferred) and strong graphic design/production skills. Bachelor’s Degree (preferably Marketing, Business, Journalism/Communications). Strong work ethic and excellent organizational, coordination, and communication skills. Ability to prioritize and manage time, especially when working independently. Inherent curiosity and resourcefulness to creatively problem-solve. Ability to navigate and adjust to different work styles in a fast-paced, collaborative environment.