Qualified Company Secretary

Role & responsibilities

Organizing / Conducting Board /Committee meetings and annual / extraordinary general meetings (AGMs / EGMs), as per the Companies Act 2013 (including minimum prescribed board meetings in a year).

Preparation and Circulation of Board / Committee meeting minutes within prescribed timeline. Circulation of notice and agenda for Board / Committee meeting along with annexure within timelines (except Board / Committee meeting held on shorter notice).

Issuance of Securities (Shares / Debentures) and compliance with Companies Act, RBI and FEMA.

Maintaining and updating relevant statutory books, including registers of members, directors and secretaries i.e. required under Companies Act on timely basis.

Dealing with correspondence, collating information, and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.

Contributing to meeting discussions as and when required. Preparing and timely filing of necessary e-forms / returns with MCA/ROC/RBI/AD.

Timely filing of intimation / returns of foreign inward remittance to AD, RBI, and any other relevant authorities.

Coordinating with external parties such as advisers, consultants, lawyers, and auditors and providing necessary documents and information.

Paying dividends if Boards recommendation is approved by the Shareholders and managing share option schemes. Application for ISIN / Demat a/c opening / closing.

Dematerialisation and Rematerialisation on securities. Informing the Board / Committee members well in advance about attendance requirement under Companies Act or any other applicable Laws.

Provide support to other teams during mergers / acquisitions or for completion of transaction(s).

Ensure that all notifications related to Board / Committee members / management are issued within the regulatory periods, as applicable. Monthly / Quarterly MIS for secretarial compliance.

Assisting in due diligence for corporate matters for potential acquisition targets. Follow up a regulatory filing made with MCA / ROC, AD, RBI / RTA / DP, and other relevant authorities. Obtaining compliance certificate from practicing company secretary as required by lenders Coordinating with PCS for Secretarial Audit Report Guide team members in their task on regular basis.

Providing timely & accurate information during due diligence exercise Shifting of registered offices of any of group company(ies) Name change process of any of group company(ies) Compliance with Companies Act provisions wrt Debentures issued by the group company(ies) Handling certain activities related to Bond Issuance and fund raising Handling certain activities related to proposed merger of group companies. Handling activities related to Board Meetings Software procuring, installation and maintenance