Purchase Executive

Job Title: Purchase Executive

Job Overview

We are a growing organization seeking a Purchase Executive to manage procurement activities, maintain inventory, and ensure smooth operations across various departments. The ideal candidate will have strong coordination skills, be well-versed in GST compliance, proficient in advanced Excel, and be able to handle order processing and inventory management effectively.

Key Responsibilities:

Order Management:

Prepare and process purchase orders based on departmental requirements.

Liaise with suppliers to negotiate prices, terms, and delivery schedules.

Ensure timely and accurate delivery of material, ensuring no disruption to business operations.

Inventory Management:

Maintain accurate records of stock levels, monitor inventory turnover, and update inventory systems.

Perform regular stock audits and reconcile physical stock with records.

Ensure optimum stock levels are maintained to prevent shortages or overstocking.

GST & Compliance:

Manage all purchase-related GST (Goods and Services Tax) processes and ensure compliance with applicable laws.

Prepare necessary documentation for GST filing and ensure all purchases are in line with current tax laws.

Coordinate with the finance team for timely processing of GST-related matters and updates.

Coordination & Communication:

Coordinate with internal departments (e.g., Accounts, Warehouse, Production) to ensure timely procurement of required goods.

Communicate with suppliers regarding order status, delivery timelines, and any discrepancies.

Follow up on pending orders and ensure that any issues are resolved quickly.

Vendor Management:

Build and maintain good relationships with suppliers and vendors.

Monitor supplier performance and ensure timely and quality deliveries.

Assess vendor quotes and proposals for cost-effectiveness and suitability.

Documentation & Reporting:

Prepare and maintain purchase-related documentation, including order forms, invoices, delivery notes, and other necessary records.

Generate reports on purchase activities, inventory levels, and vendor performance for management review.

Cost Control:

Monitor purchasing costs and explore opportunities for cost savings without compromising on quality.

Assist in budget preparation for procurement activities.

Skills & Qualifications:

Educational Background:

Bachelor’s degree in Business Administration, Commerce, Supply Chain Management, or a related field.

Certification in GST or Supply Chain Management is a plus.

Technical Skills:

Advanced Excel skills (VLOOKUP, pivot tables, data analysis, formulas, etc.) for maintaining reports, inventory tracking, and analysis.

Proficiency in inventory management software and ERP systems (e.g., SAP, Tally, etc.) is preferred.

Preferred Experience: 3 to 5 Years

Salary: 30,000 to 40,000 Per Month

Note: Must have experience in construction, commercial & industrial line

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person