JM Administrative Associate

Coordinates documents and gathers and inputs data related to assigned administrative support dutiesfor a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.
Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.Assists with data collection, data entry and report generation on various departmental related activities.Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures.Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department.

Skills

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.Customer focus - Building strong customer relationships and delivering customer-centric solutions.Ensures accountability - Holding self and others accountable to meet commitments.Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

Education, Licenses, Certifications

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.This position may require licensing for compliance with export controls or sanctions regulations.

Experience

Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.MS Office Expert