Job Summary: The Executive Assistant to the Director provides administrative and organizational support to the Director in order to facilitate the smooth operation of the department or organization. The role requires a highly organized individual capable of handling a range of tasks, from managing schedules and communications to coordinating projects and handling confidential information. The Assistant serves as a liaison between the Director and other departments, clients, or stakeholders. Key Responsibilities: 1. Calendar and Schedule Management: Manage and organize the Director's calendar, ensuring all appointments, meetings, and deadlines are met. Coordinate internal and external meetings, including booking rooms, sending invites, and preparing agendas. 2. Communication Support: Act as a point of contact for internal and external communications on behalf of the Director. Draft, proofread, and send emails, letters, and other correspondence as requested by the Director. Answer phone calls, screen inquiries, and redirect them to the appropriate parties when necessary. 3. Document and File Management: Maintain and organize the Director's files, both physical and digital, ensuring quick access to needed documents. Prepare reports, presentations, and other materials for the Director's meetings. 4. Travel and Event Coordination: Arrange travel accommodations, including flights, hotels, and ground transportation, for the Director. Organize events, conferences, and business trips, including all necessary logistics and documentation. 5. Public Relations Coordination: Assist in planning and executing public relation co-ordination , maintaining protocol with Dignitaries , Authorities , High-Officials of Government / Corporate sector as per instructions / communications received from Director. Track project progress, timelines, and deliverables, providing updates to the Director as needed. 6. Project Coordination: Assist in planning and executing departmental or organizational projects. Track project progress, timelines, and deliverables, providing updates to the Director as needed. 7. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain a high level of confidentiality with regard to organizational matters. 8. Administrative Support: Provide general administrative support, including ordering supplies, handling invoices, and managing office operations. Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office. Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software. Ability to work independently and manage time effectively. High attention to detail and problem-solving skills. Discretion and professionalism in handling sensitive information. Education & Experience: A bachelors degree along with MBA from reputed institute. Previous experience of 5-7 years supporting senior management. Working Conditions: Full-time position. Occasional travel may be required. Flexible working hours may be necessary depending on the Director schedule.