Fees Clerk

Job Description

Purpose of the Job : Fee & Student service Assistant is responsible for smooth collection and recording of Student Fees including maintaining accounts of receivables in SIS and student administrative work. Role Expectations: Fee collection: Collection & Filing - Responsible for daily fee collection at school, make fee collection entries into the student information system (SIS) and reconcile at the end of the day. Liaison with bank for any discrepancy in the fee receipts / challan and the bank credits. Maintain and file the fee challans / receipt along with day to day register in the proper files. Report - Generate report for outstanding fees and follow-up for collection; generate an age analysis report for Principal, Manager - Operations and CO for the month end, including weekly collection report. Control - Ensure all fees are paid before issuing leaving certificates / results to students, for any exceptions approvals are in place; monitor student attendance vis a vis invoicing; etc. Reconciliation - Ensure all students attending the school are billed / entered in student information system; reconcile the fees with that of the physical head count in every class to ensure that there is no revenue leakage, send the reconciliation to Manager - Operations and CO in the given format Deposits of cheques/ cash in bank and reconcile with bank statements on a daily basis and liase with the Accountant (Region) for the revenue/receipt reconciliation Student Administration: To provide to students / parents true copies of applications/forms/Bonafide’s/ etc., issuing student leaving certificates, etc. Maintain and update the General Register Records for all new admissions and students leaving, entering the information in government database (UDAIS) including maintaining all the files relating to student. Monitor and report to Principal and Manager – Operations the daily student attendance