Facilities/Manager

Job Description

Role & responsibilities Key Responsibilities: 1. Facility Management: - Develop SOPs for all facility equipment (Develop formats, checklists, trackers etc for day-to-day operations as well as Preventive and Break-down Maintenance) - Plan and Supervise the maintenance and upkeep of all facility equipment. - Coordinate with service providers for maintenance, repairs, and improvements. - Ensure security systems are operational and effective. - Support EHS lead for FM deliverables on ISO certifications and compliance with health, safety, and environmental regulations. - Manage space planning and office layout to maximize efficiency. - Manage property portfolio, including lease administration and compliance. 2. Budget and Cost Management: - Develop and manage annual budgets for Facility, administrative and real estate activities. - Monitor & Manage expenses and implement cost-saving measures. - Prepare financial reports and forecasts related to facility and real estate operations. 3. Administrative Management: - Execute and Comply to all Company Internal processes for Facility related sourcing/procurement activities, in alignment with authorized personnel, and manage Facility Fixed Assets as per company protocols and requirements. - Plan and Oversee day-to-day administrative requirements and operations at site. - Develop and implement administrative policies and procedures. - Manage office supplies, equipment, and vendor relationships. 4. Project Management: - Lead and oversee office and facility renovation/modification, and expansion projects. - Ensure projects are completed on time, within scope, and budget. - Coordinate with contractors, architects, and other stakeholders. 5. Staff Supervision and Development: - Manage administrative and facility staff, providing guidance and performance evaluations. - Identify training and development needs for team members. - Foster a collaborative and productive work environment. 6. Vendor and Contract Management: - Negotiate contracts with vendors and service providers. - Monitor and track contract performance and ensure compliance with terms and conditions. - Evaluate and select vendors based on quality, cost, and reliability. 7. Risk Management: - Identify potential risks related to facilities and real estate. - Develop and implement risk mitigation strategies. - Support legal team for facility related regulatory requirements. Qualifications/Experience: - Bachelors degree (Preferably B.Tech Electrical) - Minimum of 12 years of experience (including at least 4 years of Independent leadership role) in facility management, Facility Projects, & Administrative Mgmt. with good knowledge of real estate principles, practices, and market analysis. - Excellent organizational, negotiation, and project management skills. - Proficiency in MS Office Suite and facility management software. - Knowledge of health, safety, and environmental regulations. - Experience in budget preparation and cost management. Competencies: - Strategic thinking and problem-solving abilities. - Strong communication and negotiation skills. - Attention to detail and a high level of accuracy. - Adaptability and flexibility in a dynamic work environment. - Ability to multitask, prioritize, and manage time effectively. - Strong leadership and interpersonal skills. Working Conditions: - This role may require occasional travel between corporate and manufacturing offices. - Ability to work under pressure and meet tight deadlines Thanks& Regards Dharani S