JOB SUMMARY / ROLE: The Senior Executive - Finance and Accounts is responsible for supporting the finance team in daily operations related to trading activities, including sales and purchases, inventory management, and coordinating documentation support for exhibitions. JOB DUTIES & RESPONSIBILITIES: The role of Senior Executive - Finance and Accounts at AIACA will entail the following responsibilities: 1. Inventory Management Goods Receipt Management: Record the entry of goods received by various groups, maintaining accurate records for AIACA, projects, and before and after exhibitions. Challan Documentation: Ensure proper documentation of challans for all transactions. Stock Verification: Conduct stock verification twice a year in collaboration with the Admin team. Tally Entry and Discrepancy Reporting: Enter stock data into Tally and update accounts. In case of discrepancies, promptly inform the Admin team and Finance Head for resolution. 2. Documentation of Sales (Invoice, Challan) and payment tracking · Invoice generation against each order. · Challan generation for moving goods (events, exhibitions, retail stores, etc.) · E Way Bill Generation for Goods Movement. (Within State or Other State) · Maintaining all entries in tally software. · Support to Admin team regarding the documentation for Dispatch of project group/Craftmark Groups products to scheduled events and exhibitions. · Coordinating with marketing team regarding the monthly sales data from stores for against the consignment order. · Coordinating with project team regarding documentation for project groups Stock related to exhibition and sales order routed through AIACA. · Monthly Sales Report to Supervisor. 3. Documentation Support for stock movement for Exhibitions (Project Groups/ Craftmark Groups) · Pricing and Tagging Support: Provide assistance to the team with pricing and tagging of goods. · Documentation Coordination: Collaborate with the Admin team to ensure proper documentation for packaging, dispatch, and tracking of parcels. 4. Maintenance of accounting records and book –keeping (Trading A/c) · Timely recording and updating of bills and invoices in accounting software (Tally) of TRADING A/C. · Preparing Vouchers and maintaining proper Voucher Files · Checking and ensuring proper supporting documents with all Vouchers · Processing of advances/travel advance/ Travel expenses in compliances of organization policies and guidelines · Maintenance of Monthly Bank reconciliation statements of all Bank Accounts (TRADING A/C) · Ensure accounts payable/receivable is done on a monthly basis and same share with the concerned staff members · Sending Payment confirmation to staff and vendors · Processing of bills and invoices of vendors and staff members · Sending follow up mail and reminder for submitting original & pending bills/Invoices. · Ensure all the inward remittance shared with the concerned staff members on time so that they will submit invoices on the time 5. Statutory compliances · Ensure timely and correct TDS deduction from Vendors/Consultant payments · Preparation of TDS Return Data on quarterly basis and Filling the same within time frame · Sending TDS certificate to vendors, consultants and concerned project managers · Prepare GSTR-1 Data & Ensure timely filing of GSTR-1 · Prepare GSTR-3B Data & Ensure timely filing of GSTR-3B · Prepare documentation for GR release. · GSTR 2A reconciliation and shared the list of defaulter vendors to Sr. Finance manager & Marketing team. 6. Audits – Statutory audit/Internal Audit /Donor Audit · Ensure that all data should have entered in Tally software well before the audit, bills and vouchers were arranged and filed properly. · Ensure that all the original bills and vouchers were arranged and filed properly well before the audit · Provide documents and other data as per auditor’s requirement · Prepare audit query justification report against the audit observation and put up the same to Finance manager. 7. Other work:- · Help marketing team to find out the accurate turnover · Prepare documentation for Foreign remittance Competency/ Skill sets required: · Good knowledge in Tally ERP · Good knowledge of computer - Windows and Microsoft Office applications (Outlook, Word, Excel) · Ability to manage data and records and analyze and interpret data · Excellent organizational, problem-solving and time management skills · Good Report writing skills · Methodical and rigorous · Ability to manage stress and responsibility · Know the law and accounting system of India and Adhere to organizational policies · Know principles of security related to financial activities · Must be a team player and keep their eyes focused on the wider goals of the organization. · A high level of accuracy and the ability to keep detailed file notes. · Must be capable of interpreting information, with a competent level of problem solving ability · Good Communication Skills both Oral and Written · Salary/ Compensation: The Salary/Compensation offered will be commensurate with the experience and qualifications of the candidate. Additional Benefits: Health insurance will be provided as an additional benefit. Professionals meeting above requirements may email their CV to searchcommittee@aiacaonline.org at the earliest. Please clearly mark the e-mail with subject line : “Senior Executive - Finance and Accounts”. Job Types: Full-time, Permanent Pay: ₹28,000.00 - ₹35,000.00 per month Benefits: Health insurance Paid sick time Provident Fund Schedule: Day shift Fixed shift Work Location: In person Application Deadline: 30/06/2025 Expected Start Date: 30/06/2025

Position: Field Coordinator-Livelihood Projects Job Location: Kulu, Himachal Pradesh About the Organization: AIACA is an apex body that has been working on a range of issues, since 2004, to promote market-led growth for the crafts sector; and increased incomes and improved living standards of crafts producers. Over the past decade, AIACA has conducted policy research and advocacy on a range of issues including access to credit for crafts producers and environmental and health and safety standards for the sector; developed a crafts-certification system called the Craftmark; assisted sales and outreach of member producer groups and enterprises through commercial trade catalogues, trade fairs and order fulfillment; and assisted in developing and strengthening back-end production systems through a range of product design and business development services. We have worked with more than 150,000 artisans across 23 states in India. Roles description Field Coordinator-Crafts A field coordinator is responsible for overseeing operations of different cluster at AIACA sites locations. He/She should have sound knowledge of handicraft and handloom products, techniques, tools, equipment’s and methods used in craft sector. Should be capable of conducting capacity building of craft workers for desired output. He/she will liaison with the stakeholders, govt deptt./ local body as per the requirement. Should be well versed with central govt and state govt livelihood schemes/projects/programs. Job Description: The role of Field Coordinator at AIACA will entail the following responsibilities: · Oversee the execution of project in the ground/field as per the project planning, implementation and monitoring processes under the direction of Project Manage · Identify, develop and refine the training needs for artisans in coordination with project manager · Manage all logistics for the trainings to be given to the artisans as per need based assessment · Proactively identify day to day issues/ problems and sort crises, and develop contingency plans in coordination with Project Manager · Coordinate all group activities for the artisans groups like monthly meetings, record keeping etc · Coordinate the registration of artisan enterprises wherever required · Coordinate convergence activities on the ground for the claiming of social security rights and entitlements for the women in the project · Manage all logistics and arrangements for any event that may be organized under the project · Documentation and reporting - Responsible for complete documentation work and submitting the reports · Manage multiple project sites as per the project requirements · Any other assignment as deemed necessary for the organization and the project Competency/ Skill sets required: · Well versed with Governance structure of community based enterprises · Demonstrated capacities of working with stakeholders from varied constituencies to represent their interests sensitively · On-ground working experience as a coordinator with artisans, craft NGOs, craft producer groups, craft-based CSR organizations · Technical and academic understanding of Indian traditional crafts sectors and craft techniques, Handloom and Handicraft work · Computer/IT skills - Word, Excel, PowerPoint, Google Forms, basic Adobe Photoshop - Mac based. · Natural ability to connect with artisans in a rural community and work respectfully · Multitasking ability · Report-writing skills with attention to detail · Team player · Excellent organizational, problem-solving and time management skills · Basic presentation skills · Excited about working with craft communities across the country · Proficient in English and regional/state language Educational Qualifications and Experience: · MSW or PG diploma in social work. Candidate having any certificate/diploma in handloom /handicraft management will be preferred. · 2-4 years’ experience of coordinating multiple projects in development organization. · Prior experience in women centric community groups/livelihood projects is desirable. Job Types: Full-time, Contractual / Temporary Pay: ₹20,000.00 - ₹25,000.00 per month Benefits: Health insurance Schedule: Day shift Work Location: In person Expected Start Date: 01/07/2025

Position: Field Coordinator-Livelihood Projects Job Location: Kulu, Himachal Pradesh About the Organization: AIACA is an apex body that has been working on a range of issues, since 2004, to promote market-led growth for the crafts sector; and increased incomes and improved living standards of crafts producers. Over the past decade, AIACA has conducted policy research and advocacy on a range of issues including access to credit for crafts producers and environmental and health and safety standards for the sector; developed a crafts-certification system called the Craftmark; assisted sales and outreach of member producer groups and enterprises through commercial trade catalogues, trade fairs and order fulfillment; and assisted in developing and strengthening back-end production systems through a range of product design and business development services. We have worked with more than 150,000 artisans across 23 states in India. Roles description Field Coordinator-Crafts A field coordinator is responsible for overseeing operations of different cluster at AIACA sites locations. He/She should have sound knowledge of handicraft and handloom products, techniques, tools, equipment’s and methods used in craft sector. Should be capable of conducting capacity building of craft workers for desired output. He/she will liaison with the stakeholders, govt deptt./ local body as per the requirement. Should be well versed with central govt and state govt livelihood schemes/projects/programs. Job Description: The role of Field Coordinator at AIACA will entail the following responsibilities: · Oversee the execution of project in the ground/field as per the project planning, implementation and monitoring processes under the direction of Project Manage · Identify, develop and refine the training needs for artisans in coordination with project manager · Manage all logistics for the trainings to be given to the artisans as per need based assessment · Proactively identify day to day issues/ problems and sort crises, and develop contingency plans in coordination with Project Manager · Coordinate all group activities for the artisans groups like monthly meetings, record keeping etc · Coordinate the registration of artisan enterprises wherever required · Coordinate convergence activities on the ground for the claiming of social security rights and entitlements for the women in the project · Manage all logistics and arrangements for any event that may be organized under the project · Documentation and reporting - Responsible for complete documentation work and submitting the reports · Manage multiple project sites as per the project requirements · Any other assignment as deemed necessary for the organization and the project Competency/ Skill sets required: · Well versed with Governance structure of community based enterprises · Demonstrated capacities of working with stakeholders from varied constituencies to represent their interests sensitively · On-ground working experience as a coordinator with artisans, craft NGOs, craft producer groups, craft-based CSR organizations · Technical and academic understanding of Indian traditional crafts sectors and craft techniques, Handloom and Handicraft work · Computer/IT skills - Word, Excel, PowerPoint, Google Forms, basic Adobe Photoshop - Mac based. · Natural ability to connect with artisans in a rural community and work respectfully · Multitasking ability · Report-writing skills with attention to detail · Team player · Excellent organizational, problem-solving and time management skills · Basic presentation skills · Excited about working with craft communities across the country · Proficient in English and regional/state language Educational Qualifications and Experience: · MSW or PG diploma in social work. Candidate having any certificate/diploma in handloom /handicraft management will be preferred. · 2-4 years’ experience of coordinating multiple projects in development organization. · Prior experience in women centric community groups/livelihood projects is desirable. Job Types: Full-time, Contractual / Temporary Pay: ₹20,000.00 - ₹25,000.00 per month Benefits: Health insurance Schedule: Day shift Work Location: In person Expected Start Date: 01/07/2025

JOB SUMMARY / ROLE: The Senior Executive - Finance and Accounts is responsible for supporting the finance team in daily operations related to trading activities, including sales and purchases, inventory management, and coordinating documentation support for exhibitions. JOB DUTIES & RESPONSIBILITIES: The role of Senior Executive - Finance and Accounts at AIACA will entail the following responsibilities: 1. Inventory Management Goods Receipt Management: Record the entry of goods received by various groups, maintaining accurate records for AIACA, projects, and before and after exhibitions. Challan Documentation: Ensure proper documentation of challans for all transactions. Stock Verification: Conduct stock verification twice a year in collaboration with the Admin team. Tally Entry and Discrepancy Reporting: Enter stock data into Tally and update accounts. In case of discrepancies, promptly inform the Admin team and Finance Head for resolution. 2. Documentation of Sales (Invoice, Challan) and payment tracking · Invoice generation against each order. · Challan generation for moving goods (events, exhibitions, retail stores, etc.) · E Way Bill Generation for Goods Movement. (Within State or Other State) · Maintaining all entries in tally software. · Support to Admin team regarding the documentation for Dispatch of project group/Craftmark Groups products to scheduled events and exhibitions. · Coordinating with marketing team regarding the monthly sales data from stores for against the consignment order. · Coordinating with project team regarding documentation for project groups Stock related to exhibition and sales order routed through AIACA. · Monthly Sales Report to Supervisor. 3. Documentation Support for stock movement for Exhibitions (Project Groups/ Craftmark Groups) · Pricing and Tagging Support: Provide assistance to the team with pricing and tagging of goods. · Documentation Coordination: Collaborate with the Admin team to ensure proper documentation for packaging, dispatch, and tracking of parcels. 4. Maintenance of accounting records and book –keeping (Trading A/c) · Timely recording and updating of bills and invoices in accounting software (Tally) of TRADING A/C. · Preparing Vouchers and maintaining proper Voucher Files · Checking and ensuring proper supporting documents with all Vouchers · Processing of advances/travel advance/ Travel expenses in compliances of organization policies and guidelines · Maintenance of Monthly Bank reconciliation statements of all Bank Accounts (TRADING A/C) · Ensure accounts payable/receivable is done on a monthly basis and same share with the concerned staff members · Sending Payment confirmation to staff and vendors · Processing of bills and invoices of vendors and staff members · Sending follow up mail and reminder for submitting original & pending bills/Invoices. · Ensure all the inward remittance shared with the concerned staff members on time so that they will submit invoices on the time 5. Statutory compliances · Ensure timely and correct TDS deduction from Vendors/Consultant payments · Preparation of TDS Return Data on quarterly basis and Filling the same within time frame · Sending TDS certificate to vendors, consultants and concerned project managers · Prepare GSTR-1 Data & Ensure timely filing of GSTR-1 · Prepare GSTR-3B Data & Ensure timely filing of GSTR-3B · Prepare documentation for GR release. · GSTR 2A reconciliation and shared the list of defaulter vendors to Sr. Finance manager & Marketing team. 6. Audits – Statutory audit/Internal Audit /Donor Audit · Ensure that all data should have entered in Tally software well before the audit, bills and vouchers were arranged and filed properly. · Ensure that all the original bills and vouchers were arranged and filed properly well before the audit · Provide documents and other data as per auditor’s requirement · Prepare audit query justification report against the audit observation and put up the same to Finance manager. 7. Other work:- · Help marketing team to find out the accurate turnover · Prepare documentation for Foreign remittance Competency/ Skill sets required: · Good knowledge in Tally ERP · Good knowledge of computer - Windows and Microsoft Office applications (Outlook, Word, Excel) · Ability to manage data and records and analyze and interpret data · Excellent organizational, problem-solving and time management skills · Good Report writing skills · Methodical and rigorous · Ability to manage stress and responsibility · Know the law and accounting system of India and Adhere to organizational policies · Know principles of security related to financial activities · Must be a team player and keep their eyes focused on the wider goals of the organization. · A high level of accuracy and the ability to keep detailed file notes. · Must be capable of interpreting information, with a competent level of problem solving ability · Good Communication Skills both Oral and Written · Salary/ Compensation: The Salary/Compensation offered will be commensurate with the experience and qualifications of the candidate. Additional Benefits: Health insurance will be provided as an additional benefit. Professionals meeting above requirements may email their CV to searchcommittee@aiacaonline.org at the earliest. Please clearly mark the e-mail with subject line : “Senior Executive - Finance and Accounts”. Job Types: Full-time, Permanent Pay: ₹28,000.00 - ₹35,000.00 per month Benefits: Health insurance Paid sick time Provident Fund Schedule: Day shift Fixed shift Work Location: In person Expected Start Date: 30/06/2025