Administration Executive Factory Operations

Job Description

Roles and Responsibilities: Analyze invoices to ensure correct products/services were received at the expected cost. Looking after leakages in all the department/Utilities/functions/Work Develop and impleement proactive solutions and cost-cutting measures Roll out clear cost-saving programs with timelines and assessment goals Laisioning with all the Govt Bodies/External Agencies. Making GRN, Voucher, Invoice, handle Petty Cash, entries in inward and outward register. • Maintaining and keeping track on employee attendance. Timely providing the details of employee attendance to Accounts Department for th further salary process. • Check-in & check-outs at front desk. • Coordination with various departments like accounts, production, marketing. • Maintaining the pantry facility for the employees in respect of Tea/Coffee, Lunch and creating stress free environment in Factory. • Maintaining office environment neat and clean, solve issues related to housekeeping. • Selection of guards from the service providers and keep the track on all the security checks for the benefit of the organization. • Handling telephone calls. • Maintaining and keeping track on employee attendance. Timely providing the details of employee attendance to Accounts Department for the further salary process. • Ensuring the requirements of stationery and printing of Plant Office must fulfil on time. • Preparing of Administration related Budgets for the upcoming financial year • To coordinate and processing vendors payment and ensure the payment made on time. • Issuing Mobile Phones and Connection according to the policy of the company. Handling problems, billing and request from employees related to communication sector. Maintaining assets through Annual Maintenance Contract by reputed and authorized service provider. • Handling guest house facilities in respect of housekeeping, security, and staff satisfaction.