Project Coordination & Documentation Assistant

About the Role

Project Coordination & Documentation Assistant

key link between our Delhi design office and the Guwahati technical team

Key Responsibilities

• Process Voice Notes:

  Listen to daily voice messages from senior team members, transcribe them into clear written instructions, and format them professionally.

• Task Circulation:

  Share these instructions with the relevant team members and ensure they acknowledge receipt.

• Meeting Documentation:

  Prepare concise minutes of meetings (online or in-person) and circulate them within hours.

• Follow-Up:

  Track pending tasks and update project status sheets regularly.

• Coordination Support:

  Assist in scheduling meetings, tracking deadlines, and liaising between teams in Delhi and Guwahati.

• Version Control:

  Maintain records of drawing revisions and ensure the latest versions are being used.

• Vendor & Data Coordination:

  Occasionally assist in compiling vendor information, material data sheets, and reference files.

Skills & Qualities Were Looking For

• Very good written and spoken English and Hindi.
• Strong listening skills and the ability to capture details accurately
• Highly organized and methodical in managing tasks
• Comfortable with Google Workspace (Docs, Sheets, Drive) or MS Office
• Tech-friendly and able to learn simple project tracking tools
• Responsible, dependable, and able to work independently once trained
  

Eligibility

• Education: Any graduate degree (Architecture/Interior Design background is a plus but not mandatory)
  
• Experience: 0 - 3 years (Freshers are welcome; full training will be provided)
  
• Location: Must be based in Guwahati or willing to relocate
  

What We Offer

• A stable, long-term career with one of Indias most established design firms
  
• Structured training in project coordination and documentation methods
  
• Exposure to

  high-end residential and hospitality projects

• Professional growth opportunities as the Guwahati office expands
  
• A collaborative and respectful work environment
• The current office is in Beyond offices, a co-working space.
  

Salary: