5 Meeting Documentation Jobs

Drafting of letters/ office orders/ notifications/ circulars Preparation of Agenda and recording of Minutes of important meeting. Monthly checking of salaries of the staff Supervision of support staff in various offices of university. Required Candidate profile At least 5 years’ experience as Assistant Registrar/Section Officer in a govt. or private university. Persons residing in NCR and neighboring regions shall be preferred.

As a Junior Project Manager at Landor, you will join our Global Design Studio, which is renowned for being world-leading brand specialists in consulting, design, and experience. At Landor, we connect business strategy to brand, bringing every facet of a brand to life and creating brand-led experiences for both talent and customers. Our team is united in our drive to make a positive difference and we are proudly part of WPP, a global leader in marketing services. Your responsibilities will include collaborating with Client Managers to prepare for key meetings by booking rooms, sourcing materials, and ensuring smooth technical facilitation with local IT teams. You will also assist in creating and formatting PowerPoint presentation decks, accurately capture meeting notes, and proactively drive project delivery actions by liaising with Client Service leads. Additionally, you will support financial administration tasks such as tracking client Purchase Orders (PO) and billing schedules, as well as managing job numbers in collaboration with Commercial Partners and Client Service teams. To excel in this role, you should have prior experience in Project Management Support, demonstrating the ability to provide daily administrative and project management assistance to client teams. You must also possess strong cross-functional collaboration skills, with a proven ability to work effectively with Client Service leads and build productive relationships across all departments to ensure seamless project management and execution. At Landor, we believe in fostering creativity, collaboration, and connection by working together. Therefore, we have adopted a hybrid approach where teams are in the office around four days a week. As an equal opportunity employer, we consider applicants for all positions without discrimination and are committed to fostering a culture of respect where everyone feels they belong and has equal opportunities to progress in their careers.,

As a Junior Project Manager at Landor's Global Design Studio, you will play a crucial role in supporting project delivery and ensuring seamless collaboration across various departments. Your responsibilities will include: Meeting Preparation & Facilitation: Collaborating with Client Managers to prepare for key meetings by arranging room bookings, sourcing materials, and ensuring smooth technical facilitation. Presentation Support: Assisting in creating and formatting PowerPoint presentation decks for meetings. Meeting Documentation & Follow-up: Accurately capturing meeting notes and circulating them in a timely manner, while proactively working with Client Service leads to drive project delivery actions. Financial Administration (PO & Billing): Supporting client Purchase Order (PO) tracking, verifying values against budgets, and submitting billing documentation promptly to the finance team. Job Number Management: Working with Commercial Partners and Client Service teams to ensure the timely setup and circulation of job numbers. Proactive Project Support: Anticipating project needs and taking initiative to support successful project outcomes by ensuring all necessary resources and information are in place. To excel in this role, you should have prior experience in Project Management Support and demonstrate the ability to provide daily administrative and project management assistance to client teams. Additionally, you should have proven skills in cross-functional collaboration, effectively working with Client Service leads and building strong relationships across all departments to ensure seamless project management and execution. At Landor, we believe in fostering creativity, collaboration, and connection through a hybrid work approach. We embrace diversity and are committed to creating a culture of respect where everyone has equal opportunities to progress in their careers. Join us at Landor, a WPP company, where you can contribute to building transformative brands and making a positive difference in the world.,

PMO Lead performs coordination, information sharing, data collection, follow-ups, meeting documentation, report generation, stakeholder engagement tasks. PMO Lead plays a vital role in ensuring seamless collaboration across group IT, divisional IT, internal and external stakeholders. Key responsibilities Identifying Go-To Persons Determine the appropriate point of contact under divisional MIS managers (DMMs) for specific IT-related queries. Maintain a directory of key stakeholders for efficient communication Information Sharing & Documentation Manage a central MS Teams site/portal for document repository. Ensure proper access control and permissions for different stakeholders. Support knowledge management efforts by organizing and maintaining a central repository of documents and knowledge base. Maintain structured documentation list for the group and ensure ease of retrieval. Maintain and distribute central policies, frameworks, and guidance documents as /if needed. Coordination & Collaboration Coordinate and collaborate with divisional CIOs, MIS managers (DMMs), internal IT leads, vendors, audit and compliance teams and other stakeholders. Facilitate communication and coordinate with internal teams like IT shared services, SAP shared services, CISO, application support groups (ASG), and the central procurement committee (CITPC). Meeting Minutes & Reporting Ensure timely sharing of updates, decisions, and action items from meetings. Document discussions, decisions, and action points, issues from meetings and distribute them to relevant stakeholders. Prepare concise and structured minutes for distribution. Assist in developing /gathering periodic reports summarizing IT activities and project statuses. Follow-ups & Task Tracking Monitor pending tasks, maintain a tracker and ensure timely completion by responsible teams. Send reminders and follow-ups on action items from meetings. Issue Escalation & Attention Seeking Identify and escalate open items, unresolved issues, and critical action points for leadership attention. Ensure that concerns raised by various departments are addressed promptly. Data Collection & Analysis Gather required and relevant data from different departments to support group IT and group CDIO office. (need basis) Assist in analysing trends to support decision-making. Budget & Cost Tracking Assist in tracking IT budgets and expenditures, support financial planning for IT initiatives and projects. Help to collect data and report actual spend/cost versus budget. Center of Excellence Assist in building and developing Center of Excellence (CoE) Project management Manage departmental projects as project manager through various phases of project including initiation, planning, execution, monitor & control phase and closure phase. Plan and monitor milestone /critical activities, work breakdown structure, report risk/issues, progress, next steps to achieve successful completion of project assigned.

About the Role We are looking for a Project Coordination & Documentation Assistant to join our Guwahati office. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working with both written and verbal instructions . You will act as a key link between our Delhi design office and the Guwahati technical team , ensuring that instructions, updates, and project documentation flow smoothly and are tracked properly. Key Responsibilities Process Voice Notes: Listen to daily voice messages from senior team members, transcribe them into clear written instructions, and format them professionally. Task Circulation: Share these instructions with the relevant team members and ensure they acknowledge receipt. Meeting Documentation: Prepare concise minutes of meetings (online or in-person) and circulate them within hours. Follow-Up: Track pending tasks and update project status sheets regularly. Coordination Support: Assist in scheduling meetings, tracking deadlines, and liaising between teams in Delhi and Guwahati. Version Control: Maintain records of drawing revisions and ensure the latest versions are being used. Vendor & Data Coordination: Occasionally assist in compiling vendor information, material data sheets, and reference files. Skills & Qualities Were Looking For Very good written and spoken English and Hindi. Strong listening skills and the ability to capture details accurately Highly organized and methodical in managing tasks Comfortable with Google Workspace (Docs, Sheets, Drive) or MS Office Tech-friendly and able to learn simple project tracking tools Responsible, dependable, and able to work independently once trained Eligibility Education: Any graduate degree (Architecture/Interior Design background is a plus but not mandatory) Experience: 0 - 3 years (Freshers are welcome; full training will be provided) Location: Must be based in Guwahati or willing to relocate What We Offer A stable, long-term career with one of Indias most established design firms Structured training in project coordination and documentation methods Exposure to high-end residential and hospitality projects Professional growth opportunities as the Guwahati office expands A collaborative and respectful work environment The current office is in Beyond offices, a co-working space. Salary: Competitive and based on experience How to Apply: Send your CV to hr@fabgroup.org with the subject Application Project Coordination Assistant Guwahati .