Admin Assistant

As an Administrative Assistant at White Rose Libraries (WRL), your role will involve providing administrative support for WRL/White Rose University Press meetings, events, and project groups. This will include tasks such as diary management, preparing agendas, taking minutes, and maintaining project action plans and meeting action logs. Your strong communication skills and service-focused ethos will be crucial as you build relationships both within WRL and beyond. Additionally, you will be responsible for maintaining mailboxes supporting WRL activities, driving engagement through the WRL website and social media channels, and ensuring internal and external audiences are informed about WRL activities and projects. Regular travel to Leeds and Sheffield will be required as part of this full-time, open-ended position. Key Responsibilities: - Provide administrative support for WRL/White Rose University Press meetings, events, and project groups - Manage diaries, prepare agendas, take minutes, and maintain project action plans and meeting action logs - Maintain mailboxes supporting WRL activities, including the repositories - Drive engagement through the WRL website and social media channels - Ensure internal and external audiences are informed about WRL activities and projects - Build strong working relationships across WRL and beyond Qualifications Required: - Excellent IT skills and administrative experience to support WRL collaboration - Problem-solving skills with a proactive, service-driven approach - Strong interpersonal and communication skills, including the effective use of social media - Attention to detail and ability to work flexibly and accurately under pressure and tight deadlines - Ability to work collaboratively with a wide range of colleagues and build effective working relationships The University of York values diversity and inclusivity, striving to create an environment where everyone can be themselves. They particularly encourage applications from individuals who identify as Black, Asian, or from a Minority Ethnic background, as they are underrepresented at the University. Family-friendly and flexible working arrangements are offered, along with forums and inclusive facilities to support all staff.,