Personal Assistant

Key Responsibilities:

Administrative Support:

Manage the MD's calendar, schedule meetings, appointments, and travel arrangements.

Handle incoming and outgoing correspondence, emails, and phone calls on behalf of the MD.

Prepare and edit documents, reports, presentations, and other materials as required.

Maintain accurate records and filing systems, both electronic and physical.

Meeting Coordination:

Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.

Liaise with other departments and external stakeholders to ensure timely and efficient communication and coordination.

Travel Arrangements:

Plan and arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.

Prepare travel expense reports and ensure timely reimbursement.

Project Management:

Assist in the special projects and initiatives as directed by the MD.

Monitor project timelines, deliverables, and follow up on outstanding tasks.

Confidentiality and Discretion:

Handle sensitive and confidential information with the utmost discretion and professionalism.

Act as a trusted liaison between the MD and internal/external stakeholders.

Office Management:

Ensure the MD's office is well-organized, and operates efficiently.

Assist in organizing company events, meetings, and other activities as required.

Communication:

Draft and proofread emails, letters, and other communications on behalf of the MD.

Communicate effectively with team members, executives, and external partners.

Support to the MD:

Provide personal support to the MD as needed, which may include running errands and managing personal tasks.

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field is preferred.

Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.

Excellent organizational and time-management skills.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to work independently and manage multiple tasks simultaneously.

High level of discretion and confidentiality.

Strong attention to detail and problem-solving skills.

Professional demeanour and ability to interact with high-level executives and stakeholders.

Work Environment:

This position may require occasional travel. The candidate should be flexible

Standard office hours apply, but flexibility is required to accommodate the MD's schedule.