Export operations and documentation

About the Company:

Elchemy is a tech-enabled cross-border specialty chemicals marketplace. Our vision is to become the largest global speciality chemicals distributor focussing on discovery and fulfillment using a tech-first approach.

Chemicals is an extremely important large and fragmented market with multiple inefficiencies in cross border trade. The global speciality chemicals market is $800bn growing at a CAGR of 5.7%. The industry faces glaring challenges including lack of trust, excessive lead times, quality uncertainty, lack of transparency and tons of operational challenges.

In the past 20 months of the company's operation, we have scaled up our operations serving in more than 32 countries and have active partnerships with more than 100s of customers and suppliers. The company has raised a total ozf upwards of $7.5mn from marquee investors like InfoEdge Ventures, Prime Venture Partners and from promoters of companies like Vinati Organics, Laxmi Organics, and Coromandel International.

Our highly ambitious team comprises alumni from IITs, IIMs, NITs and have extensive experience of working in startups as well as multinational companies. We want to create a team with A-players and rockstars in all roles. When such a team comes together, no vision seems unachievable, and everyone pushes to deliver outstanding results.

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Elchemy is seeking a proactive and detail-oriented Operations & Documentation Executive to join our team. This position plays a crucial role in ensuring the smooth flow of export operations and maintaining impeccable documentation. If you're a hustler who thrives in a fast-paced environment and is ready to take on multifaceted responsibilities, this role is perfect for you.

Roles and Responsibilities:

Operations Assistance:

• Warehouse Coordination:

  Act as a liaison between Elchemy and warehouse facilities. Ensure that goods are stored, handled, and dispatched in accordance with company standards. Coordinate with warehouse personnel to oversee inventory management, quality control, and on-time shipments.

• Sample Shipments:

  Manage sample shipments efficiently. This includes packing, labelling, and ensuring the timely dispatch of product samples to international clients. Address any specific sample-related documentation requirements

• Delivery Scheduling:

  Work closely with transportation providers to schedule deliveries of local vendors to the warehouse and port. Ensure that deliveries are made on time and follow up on any discrepancies.

• Freight Forwarder Interaction:

  Collaborate with external freight forwarders to manage the transportation of goods. Facilitate the booking of shipments, track cargo movements, and resolve transportation-related issues promptly.

Export Documentation:

• Prepare, review, and organise export documents, including but not limited to invoices, packing lists, bills of lading, certificates of origin, and any other documentation required for international shipments
• Ensure the accuracy and compliance of all export-related documents with international regulations and standards.
• Streamline and improve documentation processes to enhance efficiency.
• Utilise advanced skills in MS-Excel, Word and Powerpoint to create and maintain documents, spreadsheets and reports.

Skills and Qualifications:

• Bachelor's degree in a relevant field (e.g., Business, International Trade, Logistics)
• 2+ years prior experience in export documentation and operations
• Should love hard core execution - rolling up sleeves & getting hands dirty, comfortable to go on the field
• Strong proficiency in MS Office applications, especially Excel, Word, and PowerPoint
• Attention to detail and organizational skills
• Proven ability to multitask, solve problems, and adapt to changing situations

Working Days:

Location