Export Documentation Executive

Job Summary:

The Export Documentation Executive is responsible for handling end-to-end export documentation, shipping coordination, invoicing, and customs clearance activities. The role ensures compliance with international trade regulations and timely execution of export orders.

Key Responsibilities:

1. Documentation:

· Prepare, verify, and manage export documents such as:

o Commercial Invoice & Packing List

o Shipping Bill / Export Declaration

o Bill of Lading / Airway Bill

o Certificate of Origin (COO)

o Insurance Certificate

o Letter of Credit (LC) documentation

o Export Incentive / Duty Drawback documents

· Ensure accuracy and completeness of all shipping and export-related papers.

2. Shipping Coordination:

· Coordinate with freight forwarders, shipping lines, and CHA (Customs House Agents) for booking, container arrangements, and timely shipment.

· Track shipments and provide updates to clients and internal teams.

· Ensure correct application of INCOTERMS (FOB, CIF, EXW, etc.).

3. Invoicing & Finance:

· Prepare export invoices as per buyer/LC requirements.

· Liaise with banks for submission/negotiation of export documents under LC.

· Coordinate with the accounts team for realization of export proceeds and follow up on outstanding payments.

4. Customs & Compliance:

· Handle customs clearance procedures in coordination with CHA.

· Ensure compliance with DGFT, FEMA, RBI, and other regulatory guidelines.

· Maintain accurate records for audit and statutory purposes.

Qualifications & Skills:

· Graduate in Commerce / International Business / Logistics; MBA preferred.

· Extensive years of experience in export documentation, shipping, or customs clearance.

· Good knowledge of international trade practices, export incentives, and customs procedures.

· Familiarity with ERP systems and MS Office.

· Strong attention to detail, accuracy, and organizational skills.

· Good communication and coordination ability.

Job Type: Full-time

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person