Executive Assistant

Role & responsibilities

Calendar & Schedule Management:

Manage and optimize the MDs calendar, including meetings, travel, and events. Proactively identify and resolve scheduling conflicts.

Communication Management:

Handle incoming and outgoing communications on behalf of the MD, including email correspondence, phone calls, and messages. Draft and proofread internal and external communications.

Meeting Coordination:

Organize and prepare materials for meetings. Take minutes, track action items, and ensure timely follow-ups.

Travel Arrangements:

Plan and coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.

Administrative Support:

Prepare reports, presentations, and documents as required. Maintain confidentiality of sensitive information.

Stakeholder Liaison:

Serve as a point of contact between the MD and key stakeholders (internal departments, clients, partners, etc.).

Project Support:

Assist with the coordination and tracking of key projects and initiatives being led by the MD.

Expense Management:

Process and reconcile expense reports and ensure compliance with company policies.

Preferred candidate profile

Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership

Exceptional organizational and time-management skills

High level of discretion and professionalism

Excellent written and verbal communication skills

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Ability to multitask and manage changing priorities in a fast-paced environment

Bachelors degree preferred but not mandatory

Desirable Attributes:

Proactive and solution-oriented mindset

Strong interpersonal skills with the ability to build trusted relationships

Calm under pressure with a strong sense of accountability

Comfortable handling confidential information with integrity