Event procurement

As an End-to-End Event Operations professional, your primary responsibility will be to manage all aspects of event logistics and venue operations. This includes identifying suitable venues, negotiating contracts, managing transportation and accommodation arrangements, coordinating rentals, and ensuring compliance with safety regulations. You will lead a team of vendors, oversee setup and teardown activities, and serve as the main point of contact during live events. Additionally, you will be in charge of creating and implementing operational plans, monitoring budgets, establishing timelines, defining safety protocols, and tracking key performance indicators such as setup punctuality and budget adherence. Your attention to detail and ability to handle multiple tasks simultaneously will be crucial for the success of each event. In the area of Strategic Procurement, you will be responsible for sourcing and managing vendors across various categories such as AV, decor, catering, logistics, and entertainment. Your role will involve researching suppliers, evaluating their quality and cost-effectiveness, tracking expenses, comparing estimates with actual spending, and identifying opportunities for cost savings through bulk deals or tax advantages. Building and maintaining strong relationships with suppliers will be a key aspect of your job. You will be expected to establish mutually beneficial partnerships, monitor supplier performance through regular feedback and scorecards, conduct vendor audits, address any disputes or issues that may arise, and maintain up-to-date supplier databases and documentation. Ensuring compliance with Indian laws and regulations, as well as venue-specific rules, will be essential. You will need to stay informed about legal requirements such as the Contract Act, BIS standards, and GST regulations. In addition, you will be responsible for mitigating risks, developing backup sourcing plans, diversifying suppliers, and promptly addressing any unexpected disruptions that may occur during events. Collaboration with creative, production, and logistics teams will be necessary for effective planning, forecasting, inventory management, and coordination. Your ability to anticipate requirements, track inventory levels, and manage timelines will be critical for the smooth execution of events. This is a full-time position that offers benefits such as a flexible schedule, paid sick time, paid time off, and Provident Fund contributions. The work location is in person, and your dedication to delivering high-quality event operations and procurement services will be instrumental in the success of our events.,