Document Controller

Key Responsibilities

• Maintain and update the document control system to ensure traceability and version control.

• Receive, register, and archive technical documents such as datasheets, actuator specs, schematics, and inspection reports.

• Act as the single point of contact between Inside Sales, Engineering, Quality, Production, and Clients for document submissions and approvals

• Liaise with QA/QC teams to ensure inspection reports, calibration certificates, and test results are properly filed and submitted.

• Prepare and submit vendor documents (like VDRL Vendor Document Requirement List deliverables) to clients within agreed timelines

• Track review cycles, manage comments, and ensure timely resubmission of revised documents

• Coordinate with the Proposal Team to collect bid-stage documents including torque tables, functional schematics, and inspection plans.

• Organize documents using Foxit PDF Editor or similar tools.

• Compile Manufacturing Record Books (MRB) / Data Dossiers for valves, including certificates, inspection records, test reports, and drawings for client approval

• Use EDMS (Electronic Document Management Systems), ERP, or client portals for uploading and monitoring document workflows

• Submit metrics and weekly reports to stakeholders.

• Ensure compliance with KPIs and contribute to continuous improvement

goals.

Required Skills & Experience

• Minimum 2-3 years of experience as Documentation Controller

• Knowledge of ADNOC and Aramco requirements.

• Document Control Systems: Experience with EDMS, ERP, or client portals (e.g., Aconex, SharePoint, SAP, Smart Plant).

• Document Management: Document numbering, version control, transmittals, and workflow management.

• Standards & Compliance: Familiarity with valve industry codes and standards (ASME, API, ISO, PED, etc.).

• Quality Documentation: Handling inspection reports, calibration certificates, ITPs, material test certificates (MTCs).

• Project Documentation: Preparation of Vendor Document Requirement List (VDRL) deliverables, MRB (Manufacturing Record Book), and data dossiers

mahesh.b@harita.co.in