Background Verification Executive

Responsibilities

• Perform candidate / employee screening i.e. Vigilance, Background Verification, for new joiners, within the remit of Global HR Shared Services team for different regions.
• Ensure screening / checks are completed as per the group / local guidelines within the agreed timelines, accuracy, service level agreements with vendors and frequency.

Direct Responsibilities

1. Understand, Maintain and follow the group procedure for screening to conduct checks and ensure they are completed as per the group guidelines

2. Liaise with Candidates & Recruiters to ensure receipt of complete set of documentation / details (includes personal, professional, educational) required for conducting screening (BGV & Vigilance) are received, seeking clarifications with them on need basis, liaising / coordination with vendor

3. Follow the applicable policies, local regulatory requirements, SOPs and maintain them as live document

4. Able to review / investigate cases, prepare approval notes with supporting documents stating the facts / outcome for procuring approvals as per the agreed grid

5. Should be able to gather thorough knowledge on the end-to-end process / deliverables, including understanding of policies / procedures

6. Completion of daily BAU activities for with no breach in turn-around time including timely follow-ups & escalation of issues as & when required to the management & stakeholders.

7. Support / Partner during Audits reviews and Adhere to GDPR guidelines

Supporting activities:

1. Maintenance of mandatory records / data and ensure they are available as requested during various Audits internal and external

2. Follow controls (maker and checker) steps within the processes managed to mitigate risks

Contributing Responsibilities

1. Eye for detail

2. Self-Driven Individual

3. A Complete Team player

4. Ability to deliver within timelines

5. Strong & Clear communication skills

6. Willing to shoulder added responsibilities & projects

Technical & Behavioral Competencies

1. MS Office, carries sound knowledge with Excel

2. Knowledge of different screening tools, HR tools such as PeopleSoft, Oracle, SAP or any such relevant HR Systems

3. Has worked on background verification process in an HR Shared Services environment or in the BFSI industry

4. Engage effectively with key stakeholders such as BGV Vendors, Recruiters, Compliance & Legal team etc.

Behavioural Skills:

1. Presentable & Confident

2. Strong communication skills - oral & written

3. Self-Driven

4. A Complete Team player

5. Ability to deliver / Results driven

Transversal Skills:

1. Ability to understand, explain and support change

2. Ability to develop and adapt a process.