Assistant Program Coordinator

Role Objective

The Event Coordinator will plan, organize, and execute engaging experiential learning

workshops and programs that promote sustainability education. This role requires

translating the organizations vision for hands-on, eco-conscious learning into well-

coordinated, safe, and impactful workshops/programs for schools, communities, and

corporate partners.

Key Responsibilities

•

• Coordinate with schools, experts, facilitators, and vendors to finalize event details.

• Develop event timelines, checklists, and task allocations to ensure smooth execution.

• Arrange transportation, venue setup, learning kits, and safety protocols for each event.

• Manage on-site activities, ensuring sessions run on time and participant engagement is high.

• Oversee the distribution of teaching aids, materials, etc.

• Share important event dates, instructions, and updates with participants and team

members.

• Network with potential leads and partners, maintaining professional relationships through

CRM tools (e.g., Zoho).

• Monitor event-related budgets and track expenditures.

• Prepare post-event reports, including participant feedback and recommendations for

improvement.

• Ensure all events follow established safety guidelines and risk management protocols.

• Address any emergencies or unforeseen issues promptly and effectively.

Minimum Requirements

• Bachelors degree in Event Management, Business Administration, Sustainability, Education,

or related field. Masters degree is most.

• Preferably 6 months1 year of experience in event coordination or program management.

• Prior experience in education, NGO, or sustainability sectors is a plus.

Knowledge; & Skills

•

• Proficiency in MS Office and familiarity with CRM tools.

• Excellent verbal and written communication skills.

• Ability to work with multidisciplinary teams and diverse audiences (students, teachers,

corporate professionals).

• Efficient in budgeting, bookkeeping and reporting.

• Flexibility to work on weekends or non-standard hours when requires.