Vendor Coordinator

Vendor Coordinator / Treasury

Location: Bangalore (Office only)

Night Shift - CST (7.30 PM to 4.30 AM)

Reporting to: Assistant Manager Finance / Manager Finance

Team: Liaises between AP, Treasury and Operations/Vendors

Healthcare or Pharma or Medical Domain Experience is Mandatory

Role Summary

This role is responsible for vendor coordination, vendor onboarding, payment schedule management, vendor reconciliations, and supporting treasury and cash management functions for our healthcare organisation, ensuring timely vendor payments and strong vendor relationships.

Key Responsibilities

• Onboard new vendors: collect KYC, vendor master creation, payment terms negotiation (in consultation with finance/operations).
• Track vendor contracts, ensure adherence to payment terms, SLAs and escalation of issues.
• Coordinate vendor invoice approval process, liaise with operations/clinical departments for invoice match, discrepancies, approvals.
• Work with Treasury/ Accounting team to schedule vendor payments optimally, monitor vendor payment calendars, and avoid late payments.
• Maintain vendor ledger, perform vendor reconciliations monthly, investigate and resolve mismatches.
• Partner with treasury to forecast vendor payment outflows, optimize cashflow for payments, and support vendor queries regarding payments status.
• Ensure strong vendor communication: timely status updates, dispute resolution, payment confirmations.
• Maintain auditready documentation for vendor payments, contracts and reconciliations.
• Support process improvements for vendor payments, automation of vendor portal, efficient vendor management systems.

Qualifications & Experience

• Bachelors degree in Commerce/Finance/Accounting.
• 2 to 4 years of vendor management/payment coordination experience, ideally in healthcare or similar services environment.
• Familiarity with vendor master setup, vendor reconciliation, payment scheduling.
• Strong Excel skills, familiarity with accounting/ERP systems.
• Excellent communication, stakeholder management, attention to detail.
• Must be based in Bangalore , working onsite.