Senior Administrative Assistant

AMERICAN EXPRESS

7 - 12 years

9 - 14 Lacs

bengaluru

Posted:1 day ago| Platform:

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Skills Required

procurement administration career development payroll project management wellness scheduling ms office catering logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

How will you make an impact in this role

Job responsibilities:

Organizing and maintaining a complex calendar using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones, most frequently between the United States (Arizona and New York), United Kingdom, and Canada.
Managing the logistics of key meetings, including room booking, catering, production of meeting materials, etc.
Coordinating travel arrangements as needed, including air, hotel, transfers & visas
Reconciling expenses and filing expense reports
Producing accurate presentations, documents and general correspondence in a timely manner.

General follow-up and reminders in order to effectively meet deadlines and commitments.
Organizing regular team meetings and 1:1s with Direct Reports.
Maintaining inventory of office supplies, including placing orders
Managing confidential filing and keeping regulatory records in good order
Assisting with special projects and initiatives as needed
Onboarding new employees as needed

Qualifications:

- 7+ years of experience in an executive assistant or office manager capacity
- Ability to organize and work on own initiative
- Ability to work independently or with minimal direction
- Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel
- Ability to manage and complete multiple tasks within specified timeframes
- Ability to act diplomatically and respectfully when communicating with individuals of varying levels
- Expert level of written and verbal communication skills
- Understanding and appreciation of key customer relationships (internal & external).
- Accuracy and attention to details
- Commitment to ongoing learning & development
- Flexible, proactive, well organized, resourceful and efficient
- Handling of confidential and sensitive issues in an appropriate manner
- An ability to demonstrate adaptability and flexibility
- A proactive approach with strong interpersonal skills and decision-making ability
- Strong knowledge of MS Office, including Word, Excel, PowerPoint
- Familiarity with Amex organization and Amex-specific systems (procurement, payroll, HR, etc.) is a plus
- Project management skills are a plus

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

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