Project Coordinator

Responsibilities:

Prepare project management reports and meeting minutes

Manage all project documentation including contracts, budgets and schedules

Maintain best practices templates on SharePoint site

Administrative duties to include but not limited to: copying, coordinating travel arrangements, expense report preparation, organizing lunches, WebEx meetings, etc.

Manage accounts receivables according to the guidelines and requirements set by the Facilities Manager, Operations Manager, or project team

Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, the project team and/or the Regional Operations Manager

Assist local team in meeting targeting financial numbers as determined on a yearly basis by the Management Executive Committee

Proactively manage project-related issues on account or assignment

Demonstrate proficiency in the use and application of all project management

Prepare PowerPoint presentations, memos, responses to proposals and research

Actively collaborate with stakeholders and leverage platform support

Assist with client communication, conferences, and events

Maintain all files and documents related to project assignment

Any and all other duties and tasks assigned

Requirements/Qualifications:

Bachelors degree from an accredited institution required

1-3 years of experience working in a similar role

Detail oriented and organized- must have ability to proactively plan for multiple projects at a time

Strong communication skills- both written and oral

Proficient with Microsoft programs such as PowerPoint, Word, Outlook, etc.

Must be a self-starter- able to start and complete projects independently

Proactive does not wait for tasks to be asked but always prompts to identify what else can be done.

Customer Focus dedicated to meeting the expectations and requirements of the external and internal customer, acts with

customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.

Dealing with Ambiguity can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture

Interpersonal Savvy relates well to all kinds of people, inside and outside the organization uses diplomacy and tact.