Personal Assistant To Director

Skills:

Calendar Management, Document Preparation, Meeting Scheduling, Email Management, Travel Coordination, Problem Solving, Interpersonal Communication,

Personal Assistant

Location:

Corporate Office

Reporting To:

Director

Overview

The Personal Assistant provides high-level administrative and operational support to the Director, ensuring smooth coordination, timely communication, and efficient handling of day-to-day priorities. This role demands exceptional organisation skills, discretion, professionalism, and the ability to anticipate needs in a fast-paced hospitality environment.

Key Responsibilities

• Administrative Support
  

Manage the Directors calendar, appointments, meetings, and travel schedules.
Organise and prioritise daily tasks, ensuring timely follow-ups.Draft emails, letters, presentations, and communication on behalf of the Director.Coordinate internal meetings, prepare minutes, and track action points.

• Operational Coordination
  

Liaise with HODs, property teams, and external partners to ensure the Directors instructions are executed accurately.
Maintain an organised filing system for documents, approvals, and confidential records.Assist with project tracking and follow-ups across multiple properties and departments.

• Communication Management
  

Serve as the primary point of contact for stakeholders seeking access to the Director.
Screen calls, messages, and requests; ensure smooth information flow.Maintain professionalism, confidentiality, and clarity in all communication.

• Travel & Event Assistance
  

Plan and coordinate travel itineraries, bookings, and logistics.
Support with personal and professional events, meetings, or engagements as required.

• Research & MIS Support
  

Conduct basic research, prepare briefs, collect data, and create reports as required by the Director.Assist in preparing documents for reviews or presentations.

Skills & Requirements

Graduate

with 2-5 years of experience as a PA, EA, or Administrative Coordinator.Excellent written and verbal communication skills.Highly organized with strong time-management abilities.Discreet, reliable, and able to maintain strict confidentiality.Proficient in MS Office (Excel, Word, PowerPoint) and comfortable with technology tools.Ability to multitask and work in a fast-paced environment.Professional appearance and positive attitude.

Preferred Personality Traits

Calm and composed under pressure.Proactive, solution-oriented, and quick with follow-ups.Strong interpersonal skills.High level of integrity and accountability.