HR Assistant

Our CEO manages the strategic direction and daily operations of both fast-paced businesses. We are seeking a highly organized, trustworthy, and proactive HR professional & Personal Assistant to provide comprehensive executive and administrative support, acting as the CEO's right hand.

Position Summary

The Personal Assistant to the CEO is a critical role requiring exceptional multitasking, discretion, and communication skills. You will be responsible for managing the CEO's professional schedule, handling complex administrative tasks, and facilitating smooth communication.

In addition to executive support, this role will be pivotal in managing key HR administrative functions for both business units, including attendance, leave, and payroll coordination. The ideal candidate is a master organizer, a resourceful problem-solver, and capable of handling confidential information with the utmost integrity.

Key Responsibilities

Executive & Administrative Support:

• Calendar & Schedule Management: Proactively manage and maintain the CEO's complex diary and schedules, booking all appointments, meetings, and managing conflicts.
• Communication & Correspondence: Act as the primary point of contact for the CEO. Answer, screen, and prioritize all incoming calls and emails. Handle dictation, transcribing, and oversee all office correspondence.
• Travel & Logistics: Arrange all aspects of domestic and international travel, including booking flights, accommodations, transfers, and preparing detailed travel itineraries.
• Meeting & Event Coordination: Organize and attend meetings; prepare agendas, take accurate minutes, and follow up on action items. Plan and coordinate internal/external events, seminars, and conferences as directed by the CEO.
• Reporting & Documentation: Type, prepare, collate, and file reports, presentations, and briefs. Develop and maintain efficient documentation, databases, and filing systems (both physical and digital).
• Stakeholder Liaison: Liaise professionally with internal staff, clients, students, university partners, and other business guests.
• Office Administration: Manage, collate, and file expense reports. Source and maintain office supplies and ensure the smooth running of the CEO's office.

HR & Administrative Coordination:

• Manage and maintain accurate daily attendance and leave records for all staff (including administrative staff and faculty).
• Prepare and verify monthly attendance summaries for payroll processing, ensuring all deductions and additions are accurate.
• Assist the CEO and finance department in processing monthly payroll by providing correct employee data.
• Coordinate the full recruitment cycle: post job openings, screen resumes, schedule interviews, and communicate with candidates.
• Manage the onboarding process for new hires, including all joining formalities, documentation, and induction scheduling.
• Maintain confidential employee files, contracts, and records in an organized manner.
• Serve as the first point of contact for staff queries regarding attendance, leave, payroll, and basic HR policies.

Required Skills & Qualifications

• Experience: Proven experience as a Personal Assistant, Executive Assistant, or an HR Administrator with PA duties.
• Organization: Exceptional organizational, planning, and time-management skills with the ability to prioritize a heavy workload and meet deadlines.
• Communication: Excellent verbal and written communication skills, with a professional and articulate demeanor.
• Tech-Savvy: High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar management tools. Experience with attendance or HRMS software is a plus.
• Discretion & Confidentiality: Proven ability to handle confidential information (both personal and financial) with the utmost discretion and integrity.
• Problem-Solving: Strong problem-solving skills and a proactive, "can-do" attitude.
• Attention to Detail: Excellent attention to detail, especially when dealing with data, payroll, and records.
• Education: Bachelor's degree preferred.

Job Types: Full-time, Permanent

Pay: ₹10,238.36 - ₹29,816.14 per month

Benefits:

• Health insurance

Work Location: In person