Front Office Assistant

Job Title: Front Desk Receptionist
Location: Seawoods, Navi Mumbai Job Type: Full-time

Job Description:

We are seeking a professional, presentable, and well-organized Front Desk/Receptionist to manage front office operations and assist with administrative and HR-related functions. The ideal candidate will serve as the first point of contact for guests, vendors, and internal teams while ensuring smooth day-to-day office functioning.

Key Responsibilities:

• Welcome and assist guests, vendors, and employees courteously
• Handle incoming calls, messages, and emails professionally
• Maintain a neat and organized reception area
• Coordinate with vendors for office supplies, pantry items, and service requirements
• Assist in purchase and allocation of stationery and pantry supplie
• Manage hospitality vendor quotations, negotiations, and purchase follow-ups
• Handle hotel and transport bookings for employees or guest
• Perform billing entries and keep Excel records updated for audits/purpose
• Track courier dispatch and delivery status
• Use tools like MS Word, Excel, PowerPoint effectively for reporting and coordination

Requirements:

• Graduate with a minimum of 3 years of experience in front desk or administrative roles
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with HR systems (attendance, ID creation,)
• Basic knowledge of inventory and asset tracking
• Comfortable coordinating with multiple departments and vendors

Interested Candidates Can drop their CVs at nishas@smart-source.in