Executive Assistant

Role & responsibilities

About the Role

We are looking for a proactive and dependable Executive Assistant to support day-to-day operations, communication, and coordination across teams and external partners. The ideal candidate should have strong English communication skills, excellent organizational abilities, and a problem-solving mindset. This role requires multitasking, handling multiple reporting lines, email communication, documentation, and coordination with our factory and transport partners.

Key Responsibilities

Communication & Coordination

• Draft, manage, and respond to emails with proper etiquette and clarity.
• Coordinate over phone and email with factories, transporters, suppliers, and team members.
• Maintain clear communication between internal and external stakeholders.

Operational Support

• Handle multiple reporting tasks and provide structured updates as required.
• Take instructions from management and execute tasks efficiently and accurately.
• Assist in planning, scheduling, and daily operational coordination.

Problem Solving & Multitasking

• Troubleshoot and resolve operational or logistics issues in real time.
• Improvise and find logical solutions when unexpected challenges arise.
• Manage multiple tasks simultaneously while maintaining attention to detail.

Documentation & Organization

• Prepare document formats, templates, and trackers for future use.
• Maintain organized records, files, and communication logs.
• Support creation of reports, summaries, and simple presentations when required.

Required Skills & Competencies

• Strong verbal and written English communication skills
• Good phone etiquette and professional email writing ability
• Excellent organizational and multitasking skills
• Strong problem-solving and initiative-driven attitude
• Ability to work under instruction as well as independently
• Proficiency in MS Office / Google Workspace (Docs, Sheets, Email, etc.)
• Ability to handle coordination, follow-ups, and reporting

Personal Attributes

• Reliable, disciplined, and responsible
• Detail-oriented and process-driven
• Good time-management and task-prioritization skills
• Calm under pressure and solution focused
• Professional with positive attitude

Why Join Us?

• Opportunity to work directly with management
• Role with growth potential and skill development
• Stable company environment with supportive culture

To Apply:

Preferred candidate profile