Executive Assistant to Founder

About the Company:

We are a dynamic and design-led architectural firm dedicated to delivering innovative, sustainable, and high-quality design solutions. To support our growing operations, we are looking for a proactive and well-organized Assistant Executive to assist with administrative, operational, and coordination tasks across the firm.

Key Responsibilities:

• Support the daily administrative and operational functions of the office.
• Coordinate schedules, meetings, and communication between internal teams, clients, and vendors.
• Maintain organized records of project files, vendor agreements, and client documentation.
• Liaise with external consultants, contractors, and suppliers as needed.
• Manage inventory and oversee procurement of office and site-related supplies.
• Prepare reports, presentations, and formal communication as required.
• Ensure the smooth execution of day-to-day activities in compliance with company policies.
• Assist in the planning and coordination of firm events, internal meetings, and site visits.
• Manage incoming and outgoing correspondence, both digital and physical.
• Undertake site visits, including occasional outstation travel, as required for project coordination and operational needs.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 6-8 years of experience in administrative or executive support roles (experience in architecture or interior design firms will be an advantage).
• Proficient in MS Office (Word, Excel, PowerPoint) and email communication.
• Strong verbal and written communication skills.
• Exceptional organizational and multitasking skills.
• Self-motivated, punctual, and detail-oriented with a professional approach.
• Ability to maintain confidentiality and work independently.
• Willingness to travel for site visits and outstation assignments as required.