Executive Assistant

Role Overview

Executive Assistant (EA)

Key Responsibilities:

Strategic Support:

• Act as a trusted partner to the India Leader, helping prioritize initiatives and ensure alignment with business goals.
• Prepare high-quality presentations, reports, and materials for meetings with leadership, clients, and investors.
• Conduct research, analyze information, and provide concise summaries to support decision-making.
• Track key commitments, action items, and deliverables to ensure timely execution.

Operational Efficiency:

• Manage complex calendars, schedule meetings, and ensure optimal time management for the India Leader.
• Oversee and prioritize communications, including emails and internal correspondence.
• Plan and coordinate domestic and international travel logistics, including itineraries and accommodations.
• Maintain organized documentation, records, and confidential files with precision.

Project Management

• Lead and support special projects and strategic initiatives, ensuring milestones and objectives are achieved.
• Collaborate with cross-functional teams to track progress and keep leadership informed.
• Assist in hiring and onboarding for key roles, ensuring alignment with organizational culture and values.

Team Collaboration:

• Serve as a liaison between the India Leader and internal/external stakeholders, ensuring clear and timely communication.
• Plan and coordinate leadership offsites, team events, and workshops.
• Partner with HR to support initiatives that strengthen company culture and employee engagement.

Qualifications & Skills

• Experience:

   34 years as an Executive Assistant, Chief of Staff, or in a similar rolepreferably within a startup or high-growth organization.

• Education:

   Bachelors degree required; MBA or equivalent preferred but not mandatory.

• Technical Proficiency:

   Experience with Google Workspace, MS Office, Slack, and project management tools (Asana, Trello, Jira), as well as CRM systems (HubSpot or similar).

• Communication:

   Excellent verbal and written communication with a polished and professional presence.

• Organization:

   Exceptional multitasking and prioritization skills with meticulous attention to detail.

• Problem-Solving:

   Strong analytical and critical thinking capabilities to propose creative solutions.

• Adaptability:

   Ability to thrive in a fast-changing environment and anticipate needs proactively.

• Confidentiality:

   Demonstrated discretion and professionalism in handling sensitive information.

Why Join Us?

• Direct exposure to strategic operations, leadership decisions, and the inner workings of a growing tech organization.
• A collaborative, high-energy work culture that values ideas, innovation, and initiative.
• Competitive compensation with performance-based rewards.
• Significant opportunities for professional development and long-term career growth in a dynamic, entrepreneurial setup.