Executive Assistant

Role Overview:

Key Responsibilities:

• Manage the CEO’s office to maximize effectiveness and efficiency.


• Proactively support the CEO on business tasks including note-taking, summarizing action items, and ensuring timely follow-up.


• Coordinate schedules, appointments, meetings, and travel arrangements to drive productivity.

• Ensure the CEO’s vision and strategic priorities are communicated and executed across departments.


• Facilitate cross-functional collaboration to align team efforts with organizational goals.


• Improve existing processes and implement organizational procedures to boost efficiency.

• Serve as a communication bridge between the CEO and internal/external stakeholders.


• Handle correspondence, prepare presentations, and support outreach efforts.


• Maintain strict confidentiality and manage sensitive information with discretion.

• Oversee critical projects and programs to ensure timelines, resources, and deliverables are managed effectively.


• Lead bid management from RFP receipt to proposal submission, ensuring quality and compliance.

• Support the drafting and processing of customer and partner contracts, including NDAs, new contracts, and amendments.


• Ensure contracts follow governance processes and obtain necessary approvals.

• Drive the adoption and implementation of key business tools (e.g., sales pipeline tracking, contract management systems, time-sheeting).


• Track performance metrics and provide data-driven insights for informed decision-making.

• Adapt quickly to shifting priorities and support the CEO in navigating a fast-paced business environment.


• Provide strategic input and recommendations based on research and analysis.

Requirements

• Proven experience in an executive assistant
• 
  Strong project management and organizational skills.
• 
  Excellent written and verbal communication.
• 
  High degree of professionalism and confidentiality.
• 
  Proficiency in Microsoft Office Suite (especially PowerPoint, Excel) and business productivity tools.

Benefits

Best in the industry